Project Coordinator – Encumbrance Specialist – 2113
? Review all encumbrances in the Project Management System (Proliance).
? Confirm data entry is correct and proper documents have been uploaded.
? Coordinate with College Project Management Teams and various Departments at the Program Management Office if corrections are required.
? Confirm sequencing and format of entries to ensure proper integration into the Financial Management System for timely vendor payments (Deltek CostPoint).
? Analyze integration issues when they occur and coordinate with the College Project Management Teams, Contracts Department, Accounting Department, Program Controls Department, and IT Department to resolve the integration issues between the Project Management System and the Financial Management System.
? Manage certain encumbrance related forms and update as needed.
? Reporting as needed on status of encumbrances.
? Provide administrative support to the Contracts Department as needed.
? Other activities as needed or directed by the Director of Contracts.
Minimum Qualifications:
? Associate’s degree in Business or Accounting related field or 3 years of related experience
? Strong attention to detail while processing large volumes of entries
? Ability to learn and adhere to program processes
? Ability to work independently with limited supervision
? Ability to work in a fast-paced environment and good multitasking skills
Preferred Qualifications:
? Bachelor’s degree in Business or Accounting related field
? Experience with project management systems or financial management systems
? Auditing experience in a similar or related field
? Familiarity with contracts and related documents
? Quality Assurance/Quality Control experience
STV, an Equal Opportunity Employer, is committed to equal opportunity for all. Company practices and employment decisions, including those regarding recruitment, hiring, assignment, promotion and compensation, shall not be based on any person’s race, creed, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sex stereotyping, gender, gender identity, gender expression, national origin or immigration status, age, mental or physical disability, ancestry, medical condition, marital or partnership status, status, reproductive health decisions, military or veteran status, performance of duty in a uniformed service, citizenship status, sexual orientation, genetic information, political party affiliation, status as a victim of domestic violence or as a victim of sex offenses or stalking, unemployment status, salary history, personal appearance, family responsibilities, matriculation status, expunged juvenile record, place of residence or business, or any other status protected by federal, state or local law, regulation or ordinance.
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