Job Description:
Founded in 1979, and with campuses in Los Angeles, Anaheim, San Diego, Chicago, Washington DC, and online, The Chicago School of Professional Psychology is the nation’s leading nonprofit school exclusively dedicated to psychology and its applications. The Chicago School trains individuals to be engaged professionals in their communities, approach practice and scholarship from the broader view of innovators, transformers, and problem solvers, and use their disciplines to make positive and lasting impact on the world. A cornerstone of The Chicago School mission is its commitment to serving and embracing diverse and underserved communities.
Position Summary:
This position reports to the Department Chair in the Forensic Psychology Department. The Department Manager is responsible for the coordination and organization of all administrative and clerical duties within the Business Psychology Department. Currently this position is a hybrid position and for the Los Angeles campus. TCSPP reserves the right to make changes to the work schedule, as needed. The principal duties include but are not limited to:
- Manage department communication, which includes: department emails, filing, preparing agendas/memos, and ensure website is up to date.
- Coordinate catering for luncheons and other meetings.
- Conduct research, compile data, and prepare information for consideration of Faculty and Department Chair.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work including assisting with developing the department budget
- Process instructor compensation on a term-by-term basis.
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
- Work with Student Finance, Student Services, and other departments as needed to ensure the services and resources provided to students are appropriately delivered and managed.
- Work with Human Resources in the hiring, on-boarding & contract processes of new and returning faculty.
- Collaborate with Student Services and the Registrar’s Office to ensure students are best supported with institutional policies and procedures.
- Develop and track course scheduling, instructor assignments and student records.
- Assist instructors with gathering course/workshop materials including books, articles, tests, and assessments.
- Assist with and track department faculty workloads.
Travel Requirements:
Some travel required (e.g., attending scheduled commencement).
Position Qualifications and Skills:
- A High School diploma and 5 years of related experience or an Associates degree and 3 years of related experience is required.
- A Bachelors degree and 1 year of related experience is preferred.
- Experience working in higher education is preferred.
- Proficient in Microsoft Office – specifically in Excel, Word, and Outlook.
- Experience with developing and managing budgets.
- Excellent communication, team-building, human relations skills, and writing skills.
- Proactive; be a problem solver not a problem spotter
- Thrives in a team-oriented environment that emphasizes collaboration and personal accountability.
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
The Chicago School of Professional Psychology offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. Some of our key benefits include: generous paid time-off, medical and dental coverage, company-paid life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts (FSA), tuition reimbursement, professional development, and regular employee appreciation events.
The Chicago School of Professional Psychology is an Equal Opportunity Employer.
Please note: For the protection of faculty, staff, students and all who enter our facilities, The Chicago School requires all employees to be fully vaccinated for COVID-19, with limited exemptions, as a condition of employment.