Facilities Services Assistant

Salary : $57,984.00 – $72,033.84 AnnuallyLocation : Los Angeles, CAJob Type: Full-TimeJob Number: R9683GDepartment: 05F* – Facilities Management/StockroomOpening Date: 09/21/2023Closing Date: 10/12/2023 11:59 PM PacificPosition Description POSITION TITLE: FACILITIES SERVICES ASSISTANT SALARY: $4,832.00 – $6,002.82 Monthly $57,984.00 – $72,033.84 Annually WORK LOCATION: Various locations throughout Los Angeles County OPENING DATE: 09/21/2023CLOSING DATE: 10/12/2023 EXAM NUMBER: R9683GTYPE OF RECRUITMENT: Open Competitive Job OpportunityThis position may close at any time based on needs of the Court.Applicants are encouraged to apply promptly. ABOUT THE COURTLos Angeles Superior Court is the largest unified trial court in the United States. Its 580 judges and commissioners work in one of the 40 facilities within the Court’s 12 judicial districts and are supported by more than 4,500 full-time Court employees. The Court has an annual budget of more than $1 billion. Located in Southern California, Los Angeles County is geographically one of the nation’s largest counties, covering 4,084 square miles and, with over 10,400,000 residents, is also one of its most populous counties.FOCUS ON EMPLOYEE SAFETY AND WELLBEING Court employees are considered disaster service workers under California Government Code section 3100 and are needed to deliver the statutorily mandated, time-sensitive and emergency services in times of local, state, and national emergencies. The Court takes its responsibilities for ensuring a safe workplace and providing essential public services to those who are required to come into a courthouse seriously; including its legal and ethical obligations to protect the workforce, justice partners, and the public from COVID-19. The Court has implemented various policies and protocols to protect the health and safety of its employees while delivering statutorily mandated essential services. This includes implementing technology to facilitate remote appearances for court users and expanding telework opportunities for employees. ABOUT THE POSITIONFacilities Services Assistants perform semi-technical and coordinative facilities work under general supervision. Incumbents must have the ability to develop strong relationships with court staff and administrators to identify and help prioritize needed maintenance repairs, coordinate repair request, and monitor vendors providing outsourced facilities services.For detailed job description, click Please note the requirements in the job description may vary from the requirements in the bulletin. Applicants must meet requirements stated in this bulletin.TELEWORK OPPORTUNITIESThis position may be eligible for partial telework following an initial training period contingent upon the Court’s operation unit. MINIMUM REQUIREMENTS:To qualify, you must meet the following at the time of filing:Graduation from high school or G.E.D. equivalent -AND- Three (3) years’ recent experience performing on-site building/facilities management duties and functions, including experience in assisting and coordinating office repairs and preparing new facilities for occupancy.Note: Credit for experience is given based on a 40-hour workweek. Part-time experience is credited on a part-time ratio, i.e., working 20 hours per week for two months equals one month of experience. No additional credit is given for overtime.Licenses; Certificates; Special Requirements:A valid California Class C driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.DESIRABLE QUALIFICATIONS:Experience working in a public agencyDemonstrated experience with building codesExperience with drafting program such as AutoCADExperience communicating with vendors to obtain cost estimatesProficient with Microsoft Office Suite (i.e. Project, Excel, Word)Facilities Management CertificationDemonstrated experience with floorplans and construction documentsExperience working in collaborative teamsExcellent Customer Service skillsAbility to organize, set priorities, take initiative and exercise sound independent judgment within areas of responsibility Knowledge of Superior Court of California organization, programs, assignments, customer service, policies, goals and objectivesEXAMINATION INFORMATION: Part I: Qualifying evaluation of education, training, and experience based upon submitted application materials and supplemental questionnaire.Part II: Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.APPLICATION AND FILING INFORMATION:Applications may only be filed online. To learn how to apply online, please access the. Los Angeles Superior Court reserves the right to verify all submitted documentation prior to appointment. The Court will only consider completed applications submitted, along with the required documents, and will reject incomplete applications. A resume will not substitute for a fully completed employment application. To facilitate the full and proper consideration of your work experience, clearly specify what professional experience meets the required job qualifications. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience for each position. Please provide a current and accurate e-mail address for the Court to communicate with you about this job opportunity. Human Resources staff will notify all applicants of their application status via e-mail. We recommend that you add info@governmentjobs.com to your SAFE SENDERS list to avoid the notification being filtered as spam mail. Los Angeles Superior Court is an equal opportunity employer. Applicants with disabilities who require reasonable accommodations to participate in the recruitment process can contact the email address provided below. For additional employment information, please click .WHAT TO EXPECT NEXT:We will notify you of the outcome after each step of the recruitment process has been completed. Applicants who successfully pass each (and all) examination part(s) will be placed on an eligible list which will remain active for approximately one year. Other vacancies may be filled using this list.Questions regarding this posting may be e-mailed to Exam #R9683GFACILITIES SERVICES ASSIATANTApplications may be submitted online at OR via the HR computer kiosk atLos Angeles Superior CourtHuman Resources Administration 111 N. Hill Street, Room 203Los Angeles, CA 90012Choices Benefit PlanBenefits may be purchased using a tax-free monthly benefits allowance between $1,099.20 and $2,369.10 for the 2023 plan year (based on number enrolled in medical coverage). If the monthly cost of the benefits selected is less than the monthly allowance, the employee receives the difference as additional taxable pay, up to a maximum of $244.00. For detailed plan information, click InsuranceThe Choices plan includes a robust range of insurance options, including medical, dental, disability, life, and AD&D insurance.Flexible Spending AccountsEmployees may contribute up to $237 per month into a tax-free Health Care Spending Account and up to $400 per month tax-free into a Dependent Care Spending Account. The Court contributes up to $375 per month to the Dependent Care Spending Account.Leave BenefitsVacation – All permanent and other designated categories of employees are eligible to earn paid vacation based on years of service. Vacation is based on continuous service and credited at the completion of each consecutive six-month period of employment.Sick leave – Depending on the length of service and employment categories, up to one day of full pay per month of service is accrued monthly for qualifying service.Holidays – 14 days per year.Bereavement leave.Retirement – Optional tax-deferred supplemental retirement plan that includes a County match of up to 4% of employee’s salary.Retirement Pension Plan administered by the Los Angeles County Employees Retirement Association (LACERA).If the candidate is a “new member” of the County’s defined benefit plan (LACERA) on or after January 1, 2013, that person’s pension will be limited under the Public Employees’ Pension Reform Act (PEPRA). For these purposes, a “new member” is someone who first becomes a member of LACERA on or after January 1, 2013 – that is, someone first employed by the County on or after December 1, 2012 – unless she or he established reciprocity with another public retirement system in which she or he was a member before January 1, 2013. For further information, visit Other BenefitsThe Commuter Benefit Plan (CBP) – Allows employees to pay for eligible public transit expenses using pre-tax dollars (up to IRS limits).Employee Assistance Program (EAP)Tuition Reimbursement – The Tuition Reimbursement Program provides eligible employees with tuition assistance (maximum $2000 per fiscal year) for courses toward a degree program at an accredited college and/or university. The program is intended to support the ongoing development of a highly effective workforce at the Court.The information contained herein concerning the benefit package available to incumbents in this classification is based on an employee’s appointment to a full-time, permanent position in the Court service in this class. The specific benefit package any individual employee may receive is subject to change based on that employee’s particular employment status and payroll title.01 INSTRUCTIONS: The information you provide on this online supplemental questionnaire will be evaluated. All questions must be answered. You are encouraged to respond as specifically and as completely as possible. Attaching or referencing a resume will not be considered responsive. Incomplete responses, false statements, omission of a material fact and/or providing partial information can result in disqualification. Please check the box to indicate you have read and understood the instructions. 02 Please check your highest level of COMPLETED education. High School or GED equivalent Associates Degree Bachelor’s Degree Masters Degree 03 Please select which best describes your years of recent experience performing on site building/facilities management duties and functions, including experience in assisting and coordinating office repairs and preparing new facilities for occupancy. 0 to 1 year of experience At least 1 year but less than 2 years of experience At least 2 years but less than 3 years of experience At least 3 years but less than 4 years of experience At least 4 years but less than 5 years of experience At least 5 years of experience 04 Describe in detail your qualifying experience as responded in the previous question. If not applicable, indicate N/A. Use the following format: Name of the employer(s)Dates of employment Number of hours worked per weekDescribe the SPECIFIC DUTIES and LEVEL OF RESPONSIBILITY that supports your response. Please describe specific duties ONLY.Do not write “See Attached Resume” 05 Describe your experience reading and interpreting floor plans and construction documents. If you do not have this experience, indicate N/A. 06 Describe your experience conducting facility inspections. Include your role in ensuring that facilities deficiencies are remedied. If you do not have this experience, indicate N/A. 07 Which of the following best describes your facility management certification IFMA Certified BOMA Certified Other Facilities management Certification Other Training Certification None of the above 08 Describe your experience with drafting programs such as AutoCAD. If you do not possess this experience, indicate N/A 09 Describe your experience working with vendors to obtain cost estimates. If you do not possess this experience, indicate N/A. 10 Indicate the proficiency level that BEST represents your expertise with Excel or similar spreadsheet program? a. I have minimal to no experience with this program. b. Basic – includes using menu commands; formatting cells, rows, and columns; using simple arithmetic functions in the formulas; modifying a database and inserting data from another application; and printing worksheets and workbooks. c. Intermediate – includes creating, modifying, and formatting charts; using graphic objects; performing multiple-level sorting; using mathematical, logical, statistical, and financial functions; grouping and disassociating data and performing interactive analysis; creating and modifying some Macro commands. d. Advanced – includes using advanced functions (e.g., VLOOKUP, IF, IS, etc.); working with pivot tables; using spreadsheet web components; managing Macro commands. Required Question