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Human Resources Specialist, School for Early Childhood Education (SECE)
Apply Special Instructions Los Angeles, California
Role requirements:
- Administers full talent acquisition cycle by assisting managers with drafting job descriptions and request forms, enter job requisition details into Workday, posting positions on the web, screening applicants for minimum and preferred requirements, coordinate interviews, follow up with job applicants throughout the interview phase, perform hire and onboarding tasks for new hires.
- Determines best avenue in recruiting (e.g., advertising, direct contact, employee referrals, research organizations, job fairs, internet, employment agencies, newspapers, journals, etc.). Notifies applicants of consideration or rejection.
- Has knowledge of federal, state, regulatory requirements in the application of leave of absences and worker compensation; adheres to regional head start document practices that include critical tracking of work permits, medical records and various reports maintained in Child Plus.
- Establishes and maintain effective customer service through consistent and equitable application of university policies and procedures, in collaboration with the Human Resources Specialist and Senior Human Resources Business Partner.
- Maintains a personnel information system that complements the university system as well as federal agency systems such as Child Plus. Maintains school/division confidential files, as needed.
- Generates monthly reports to update leadership on HR and payroll activities for the department, which indicate progress report for all tasks. Monitors cost allocation through labor distribution reports and Imagine financial system.
- Maintains currency with, understands and ensures compliance with all university and school/division policies and procedures and with all federal, state and local laws related to employment law and human resources best practices.
- Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
This position is temporarily remote, with the expectation to return to the main UPC campus once authorized by senior administration.The University of Southern California (USC) is one of the world’s leading private research universities. An anchor institution in Los Angeles, a global center for arts, technology, and international business, USC is also one of the largest private employers in the City of Los Angeles. We are searching for exceptional individuals to help us fulfill our mission: Developing individuals and society as a whole through the cultivation and enrichment of the human mind and spirit. University Relations at the University of Southern California is dedicated to enhancing USC’s academic stature and reputation; building meaningful connections between the university and its various stakeholders and offering programs and services that enhance the quality of life in the community. Our division accomplishes this by collaborating with others to engage stakeholders, by creating and promoting educational, community programming through the work of its eight departments: Civic Engagement; Educational Partnerships; Government Partnerships and Programs; Government Relations, USC Radio Group; as well as the office of the senior vice president.The Human Resources Specialist role is housed within the Government Partnerships, School for Early Childhood Education department, with a reporting line to the Senior Human Resources Business Partner for University Relations. This position performs a variety of human resources administrative functions, including the talent acquisition cycle, coordinating activities related to leave of absence, maintenance of critical compliance documents related to federal and state grant awards, HRIS data entry, process and maintain payroll accounts and reporting. The HR Specialist performs these duties following USC SECE policy, ensuring federal/state/local law compliance and must maint strict confidentiality guidelines, all while delivering excellent customer service to all SECE clients and University Relations administrative staff. The role requires a highly organized, detailed oriented individual who has clear and effective communication, that thrives in a fast-paced environment and enjoys multi-tasking.
REQ20102794 Posted Date: 07/13/2021 Apply
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Interested in working for USC on a temporary basis? Contact Trojan Talent Source (operated by Kelly Services) at (800) 409-1066 or 15HD@kellyservices.com .
USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance (PDF) opens in a new window . We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu . Inquiries will be treated as confidential to the extent permitted by law.