Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process.
To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.Transforming LivesThe University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value.
Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.The University of Miami, Department of Mathematics has an exciting career opportunity for a Sr.
Administrative Assistant.
This individual will provide administrative support to the Administration of the Institute of Mathematical Sciences of the Americas.
The duties and responsibilities for this position may include, but are not limited to:Core Job Functions:1.
Supports department and/or department leadership with daily clerical tasks.2.
Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation material.3.
Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.4.
Plans meeting and takes detailed minutes, as needed.5.
Answers phone calls, provides information to callers or connects callers to appropriate staff or area.6.
Schedules appointments and updates calendars.7.
Makes travel arrangements and reservations for department leadership and staff, as needed.8.
Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.9.
Greets and provides general support to visitors.10.
Develops and maintains department filing system.11.
Adheres to University and unit-level policies and procedures as safeguards University assets.Department Specific Functions:12.
Prepares financial forms (IDRs, Expense Reports, Reimbursements, POs, Change Orders, Close Out POs,Work Orders, etc.), analyze and manage all Workday pending approvals.13.
Provides ancillary support to the faculty members, Research Assistant Professors, Post DoctoralAssociates, administrators and/or visitors.14.
Performs logistics for public events, meetings, workshops, seminars and/or conferences.
This includeshotel reservations, processing POs for the lodging, refreshments, banquet, venue, transportation paymentand reimbursement.15.
Process all hiring, onboarding and termination for the institute (including processing of J-1 visa).16.
Publicity and advertisement related to the institute.17.
Responsible for dissemination and compiling of all Call for Proposals associated with the institute.18.
Orders office and technical supplies and maintains inventory.19.
Maintain confidentiality when handling sensitive material or information.20.
Video recording, video editing and video uploading.21.
Other duties as assigned.Minimum Requirements:High school diploma or equivalent.
Bachelor’s degree preferred.Minimum 3 years of relevant experience.
Any relevant education, certifications and/or work experience may be considered.The University of Miami is an Equal Opportunity Employer
– Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply.
Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Click here for additional information.Job Status:Full timeEmployee Type:StaffPay Grade:c104