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Administrative Support Specialist


This is a Contract position in Los Angeles, CA posted June 14, 2022.

Description: Provides overall administrative support to the store operations, as required.

Performs Warranty claims entry processing, invoicing and tracking.

Processes work orders for the Service Department and invoices service work performed.

Prepares and maintains machine files, both in paper format and electronically.

Creates and maintains purchase orders for Outside Labor and Materials (OLM).

Answers Accounts Receivable inquiries and follows up.

Tracks service bulletin information required by the factory for machines in territory or inventory.

Provides communication and support to the Sales Department, as required.

Answers phone calls and takes messages.

Greets and assists customers.

Types a variety of correspondence, as required, to internal or external entities.

Orders office supplies.

Prepares and makes daily bank deposits.

Performs Account Receivables functions, including a minimal amount of collections.

Coordinates all travel arrangements of staff, as required.

Administers petty cash distribution and reconciliation.

Prepares and processes daily cash and credit card deposits.

Reviews and posts receipts and payments to appropriate ledgers, spreadsheets, records, and databases.

Prepares, sorts, copies, files, and mails invoices, receipts, checks, correspondence, and other requested items.

Investigates problems that vendors or purchasing agents have with obtaining payment for bills.

Researches and processes charge backs, returns, refunds, freight charges, cost of lost or damaged goods, bad checks, and similar items.

Answers accounts payable and receivable inquiries and follows up.

Audits freight bills against freight manifests.

Assist in monthly and annual closings.

Experience Level: Entry Level About Aston Carter: At Aston Carter, were dedicated to expanding career opportunities for the skilled professionals who power our business.

Our success is driven by the talented, motivated people who join our team across a range of positions from recruiting, sales and delivery to corporate roles.

As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America.

Spanning four continents and more than 200 offices, we extend our clients capabilities by seeking solvers and delivering solutions to address todays workforce challenges.

For organizations looking for innovative solutions shaped by critical-thinking professionals, visit

Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email for other accommodation options.

However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting.

The Recruiter is the sole point of contact for questions about this position.

Required Preferred Job Industries Retail