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Receptionist

California Collegiate Charter School

This is a Full-time position in Los Angeles, CA posted June 7, 2021.

  • Full-time

Company Description

California Collegiate Charter School is seeking smart, passionate people to join our team. We are a free, open enrollment, college preparatory public charter school serving the students of South Los Angeles.

Our Mission: Through rigorous academics and character development, California Collegiate Charter School prepares 6th through 12th grade students to succeed within the college of their choice and to be positive, engaged members of their communities.

Our vision for success is built on seven core beliefs:

  • Literacy provides the foundation for all learning.
  • Academic rigor lifts all boats.
  • Extended time, frequent assessments, and targeted interventions ensure all students succeed.
  • High quality teaching drives student learning.
  • Character development is essential to academic success.
  • Students thrive within structure and high expectations.
  • Families are our partners.

Our approach to character development emphasizes California Collegiate’s PRICE of Success core values: Perseverance & Purpose, Responsibility & Respect, Integrity & Initiative, Curiosity & Community, and Empathy & Excellence.

Imagine working at a school where everyone in the building is on the same page, holding students to a relentlessly high bar of academic and behavioral expectations. We are looking for people who know that holding high expectations and relentlessly pushing students to reach them is a profound form of love. We are looking for people who aren’t afraid to be strict—people who know the finish line is college graduation and are in it for the long haul.

Join our team and help build the future

Job Description

The School Office Coordinator is a key point of contact for many of California Collegiate’s stakeholders: students, families, staff, vendors, and community members. The Office Coordinator will help our school to run smoothly and to support teachers and students achieving outstanding results.

Responsibilities

  • Create a neat, welcoming & organized office environment; maintain complete sets of all parent & staff forms
  • Assist with management of all aspects of the school’s front office including warm and efficient communication over the phone and in-person, data entry, student intake for medical and behavioral concerns, etc.
  • Process late arrivals and follow-up with the families of absent students
  • Year-round management of student enrollment, course, section & roster configuration, schedule set-up, and withdrawal process in PowerSchool.
  • Oversee student & staff attendance data process & ensure that it is reconciled & accurate each day
  • Oversee daily data entry and follow up for student discipline system
  • Produce academic and school culture reports (i.e. report cards, progress reports, culture reports, etc.)
  • Provide leadership team with ad-hoc reports & Data Dashboards on daily/weekly/monthly basis (as requested by Head of School)
  • Manage student test administration (interim assessments, state testing, etc.), including the distribution of test materials to the classroom, and the collection and aggregation of test results; ensure that 100% of students are tested 100% of the time
  • Coordinate student health services; monitor student health & safety for any unusual/troubling trends; coordinate with team to ensure that students receive appropriate care & immunizations
  • Coordinate daily student food services at the campus; ensure the accurate tracking of student meal consumption; troubleshoot with the School Operations Manager
  • Serve as point person for teacher technical support in using PowerSchool for attendance and grade book; serve as liaison for PowerSchool-related technical issues
  • Maintain school supply closet and assist with inventory control
  • Maintain staff work room(s) and other shared work spaces
  • Maintain office equipment; ensure that copier machines are always in working order
  • Support school-based procedures (assist with supervision during student arrival and dismissal, snack distribution, etc.)
  • Assist with placing orders, taking inventory of items received, handle returns/exchanges, etc.
  • Communicate effectively with students, parents, organization partners, and colleagues
  • Perform other duties as assigned

Qualifications

  • Bilingual and bi-literate in Spanish and English required
  • Typing speed 40 WPM minimum
  • Strong belief that all students can succeed
  • Strong communication and relationship-building skills
  • Ability to stay organized, work efficiently, and multitask in a fast-paced environment
  • Strong PC-based computer skills, and ability to quickly adapt to new computer programs and software
  • Solutions-oriented problem-solver who likes making systems work better and more efficiently
  • Collaborative team player excited to support the work of the school
  • School-based experience is preferred but not required

Additional Information

Compensation
This position is a full-time hourly role with competitive compensation based on experience.

Commitment to Diversity 
California Collegiate is actively seeking to build a diverse and experienced team of educators. We do not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin. We are an equal opportunity employer.

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