Job DetailsJob LocationEqual time between both locations
– Washington, DCPosition TypeContractorSalary Range$16,200.00 Commission/yearJob ShiftEveningPOSITION OVERVIEWThe Evening School Administrative Assistant provides support to the Instructional Manager in a wide range of office and school operations.
This position coordinates and organizes office activities and coordinates flow of communications and information for the Instructional Manager; provides support by planning, organizing, supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.Evening School Administrative Assistants will work Monday through Thursday from 4:30pm until 9:3pm during the school terms.ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIESPerforms diverse office-related responsibilities within areas and limits of authority as delegated by the Principal; coordinates and organizes office activities and coordinates flow of communications and information for the Instructional Manager.
Compiles, prepares, and maintains a variety of records and reports related to assigned activities.Inputs a variety of information into an assigned system; assures accuracy of input and output data.
Maintains confidentiality of various aspects of school operation including sensitive and personal information.Performs a wide variety of clerical work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence.Receives and greets visitors; screens correspondence and telephone calls for administrator and staff.Secures substitutes in order to assure adequate coverage for school site; orients substitute personnel and provides keys and pertinent information.Attends and participates in assigned meetings and trainings; prepares minutes from notes as required.
Updates and maintains multiple calendars as assigned; organizes appointments and meetings, and arranges school visitations and facility use.
Assists with planning school events and field trips as needed; arranges travel for assigned personnel as required.Tracks and orders assigned school supplies according to established procedures and ensures that appropriate levels of supplies are maintained.
Operates a variety of office equipment including a copier, fax machine, two-way radio, computer and assigned software.Coordinate ordering of water deliveries and pest control site visits.Maintains Front Desk Handbook.Manages and sets up key fobs for each site.Reports emergency issues or incidents as needed.Sorts and distributes mail/deliveries.Manages AOH Calendar and AOH Shuttle Bus Transportation schedule.
Coordinates with PerCon to schedule bus needs.Other duties as assignedPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with or without notice.
SUPERVISORY RESPONSIBILITIESThis position does not have supervisory responsibilities.WORK ENVIRONMENTOur work atmosphere is professional, friendly, and supportive.
Our staff values both teamwork and independence.
We encourage creativity and the sharing of ideas.
The noise level in the work environment is conducive to a typical office setting.QUALIFICATIONS: EDUCATION, EXPERIENCE, & OTHER SKILLS AND ABILITIESEducation:High School Diploma/GED, or higher level of educationExperience:Proven administrative or assistant experienceComputer/Technology Skills:Strong computer skills, including Microsoft Office Suite, and internet navigation proficiencyPhysical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to withstand extended viewing of computer screensThis position will sit in an open/shared office environment with moderate noise levels.Sitting, standing and walking for extended periods of time.Dexterity of hands and fingers to operate assigned equipment and a computer keyboard.
Hearing and speaking to exchange information in person and on the telephone.
Reaching overhead and above shoulders to retrieve files and materials.
Bending at the waist, kneeling or crouching to file materials.
The employee must occasionally lift and/or move up to 25lbsOther Necessary Skills and Abilities:Excellent time management skills and ability to multi-task and prioritize workAttention to detail and problem solving skillsExcellent written and verbal communication skillsStrong organizational and planning skillsStrong interpersonal skills using tact, patience and courtesyOutstanding interpersonal skills and a demonstrated ability to work effectively with school staff, the public, and representatives of other agenciesHigh comfort level working in a diverse environment Organizational operations, policies and objectives.
Correct English usage, grammar, spelling, punctuation and vocabulary.Modern office practices, procedures and equipment.
Operation of a computer and assigned software.
Telephone techniques and etiquette.
Basic math.
Ability to:Perform a variety of clerical and secretarial duties to relieve the Principal of administrative and clerical detailLearn school organization, operations, policies and objectivesInterpret, apply and explain laws, codes, rules, regulations, policies and proceduresEnsure smooth and efficient office operationsMaintain a variety of records, logs and filesUnderstand and carry out oral and written instructions Compose correspondence and written materials independently or from oral instructionsEstablish and maintain cooperative and effective working relationships with othersMeet schedules and timelinesComplete work with many interruptionsAcademy of Hope (AoH) Adult Public Charter School was founded in 1985 to serve low-income and at-risk adults in the District of Columbia by providing them the opportunity to improve their basic educational skills, earn high school credentials, and/or prepare for postsecondary education or training.
Were looking for motivated individuals with a passion for working in the Adult Education field to join us Our compensation structure offers pay commensurate with experience and excellent benefits.
Candidates for employment will be subjected to a federal criminal background check, as permitted by and in accordance with applicable law.
Learn more about Academy of Hope Adult Public Charter School at www.aohdc.org.
Equal Employment Opportunity Statement: AoH is an Equal Opportunity Employer and does not allow discrimination with respect to employment or any of the terms or conditions of employment because of actual or perceived race, color, religious creed, sex, national origin, ancestry, ethnicity, citizenship status, pregnancy, childbirth, (or related medical conditions, including, but not limited to lactation), physical disability, mental and/or intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer-related or HIV/AIDS-related), genetic information, sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.
DEI Statement: AoH seeks a broad spectrum of employees and is strongly committed to a diverse, inclusive, and equitable work environment.
We strongly encourage interest in employment from all backgrounds, including Black, Indigenous, People of Color, members of the LGTBQIA25 community, members of underrepresented groups, people with seen and unseen disabilities, and people of all ages.