Administrative/Personal Assistant to Chief of Staff

A company that has multiple high-end treatment centers in the Los Angeles area and has been in business for 20 years is looking for an assistant to support the Chief of Staff. The group has a mission to help people. The role is in person 5 days at the office in Santa Monica. The company has 90 employees. Occasionally some work on weekends may be required and equal time off during the week will be given.

About the Job:

Schedule internal and external meetings

Update calendars and appointment book

Coordinate personal travel arrangements (domestic and international) and create detailed itineraries

Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

Schedule and assist with personal appointments

Make restaurant reservations

Work with vendors for home repairs and meet them and supervise the work for the founder’s multiple properties


Ordering supplies online

Internet troubleshooting

Working on documents and creating reports and presentations

Run errands

Plan events and coordinate dinner parties

Special projects

Some off-hour availability required

About You:

Minimum of 2 years of experience in a related support position

BA/BS from a college or university a plus

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

Proficiency with Apple products (iPhone, MacBook pro, Apple TV)

Proficiency with Google docs, Microsoft OneDrive, DropBox and Google Drive

Ability to handle sensitive information with high level of confidentiality

Dynamic and proactive comfortable in a fast-paced environment.

Outstanding communication skills

Demonstrates common sense, discretion, and trustworthiness

Salary, Benefits (Individual plan paid 85% by the firm), 401K with match

Hours: 9:30 AM- 6:00 PM

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