Administrative/Personal Assistant to Chief of Staff


A company that has multiple high-end treatment centers in the Los Angeles area and has been in business for 20 years is looking for an assistant to support the Chief of Staff. The group has a mission to help people. The role is in person 5 days at the office in Santa Monica. The company has 90 employees. Occasionally some work on weekends may be required and equal time off during the week will be given.



About the Job:


Schedule internal and external meetings


Update calendars and appointment book


Coordinate personal travel arrangements (domestic and international) and create detailed itineraries


Screen incoming phone calls delivering detailed, timely messages to the appropriate parties


Schedule and assist with personal appointments


Make restaurant reservations


Work with vendors for home repairs and meet them and supervise the work for the founder’s multiple properties


Shopping


Ordering supplies online


Internet troubleshooting


Working on documents and creating reports and presentations


Run errands


Plan events and coordinate dinner parties


Special projects


Some off-hour availability required



About You:


Minimum of 2 years of experience in a related support position


BA/BS from a college or university a plus


Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)


Proficiency with Apple products (iPhone, MacBook pro, Apple TV)


Proficiency with Google docs, Microsoft OneDrive, DropBox and Google Drive


Ability to handle sensitive information with high level of confidentiality


Dynamic and proactive comfortable in a fast-paced environment.


Outstanding communication skills


Demonstrates common sense, discretion, and trustworthiness



Salary, Benefits (Individual plan paid 85% by the firm), 401K with match


Hours: 9:30 AM- 6:00 PM


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