Abbott is a global healthcare leader that helps people live more fully at all stages of life.
Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines.
Our 113,000 colleagues serve people in more than 160 countries.
For years, Abbott’s MEDICAL DEVICES businesses have offered technologies that are faster, more effective, and less invasive.
Whether it’s glucose monitoring systems, innovative therapies for treating heart disease, or products that help people with chronic pain or movement disorders, our medical device technologies are designed to help people live their lives better and healthier.
Every day, our technologies help more than 10,000 people have healthier hearts, improve quality of life for thousands of people living with chronic pain and movement disorders, and liberate more than 500,000 people with diabetes from routine nger sticks.
WHAT YOU’LL DO: Provides general administrative support to one or more directors as assigned.
May provide back up support to higher-level management as needed.
Responsibilities include all administrative functions of the department: calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference setups, acting as a liaison for remote access issues, mail distribution, email distribution list management.
Organize, order, and maintain sufficient quantities of office supplies for department Serve as main point of contact for resolution of department-wide issues related to IT, facilities, printer/copier supplier May include some support for tracking budget expenditures.
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
Uses basic to intermediate software skills to perform work assigned.
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
Coordinates new employee office set-ups and onboarding.
May train/coordinate work for new administrative assistants.
Basic to intermediate knowledge and understanding of business processes and requirements.
Frequently handles confidential or business-sensitive information.
Data is typically employee-level or one-dimensional.
Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.
Proactively identifies and resolves scheduling conflicts.
May be the primary point of contact for manager’s schedule.
EDUCATION & EXPERIENCE YOU’LL BRING High School Diploma / GED or an equivalent combination of education and work experience Minimum 5 years of the following experience: Administrative support Experience working in a broader enterprise/cross-division business unit model preferred.
Able to maintain strict confidentiality.
Ability to meet deadlines on multiple assignments/projects and operate with a sense of urgency as required.
Possesses excellent judgment and initiative to make independent decisions.
Ability to work outside of standard business hours in support of department as needed.
Exhibits strong organizational skills.
Excellent interpersonal, written and verbal communication skills.
Demonstrates high attention to detail.
Ability to work cooperatively and productively with all levels of employees.
Computer proficient with advanced capabilities to utilize MS Word, PowerPoint, MS Project and Excel.
Ability to work in a highly matrixed and geographically diverse business environment.
Ability to work within a team and as an individual contributor in a fast-paced, changing environment.
Ability to leverage and/or engage others to accomplish projects.
Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization.
Multitasks, prioritizes and meets deadlines in timely manner.
Strong organizational and follow-up skills, as well as attention to detail.
Ability to maintain regular and predictable attendance.
Occasional or Regularly scheduled overtime is a requirement of this position.
WHAT WE OFFER At Abbott, you can have a good job that can grow into a great career.
We offer: Training and career development, with onboarding programs for new employees and tuition assistance Financial security through competitive compensation, incentives and retirement plans Health care and well-being programs including medical, dental, vision, wellness and occupational health programs Paid time off 401(k) retirement savings with a generous company match The stability of a company with a record of strong financial performance and history of being actively involved in local communities Learn more about our benefits that add real value to your life to help you live fully: www.abbottbenefits.com Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future.
Abbott is an Equal Opportunity Employer, committed to employee diversity.
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