Administrative Assistant I

About the Organization:
E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

The position will provide administrative support to a development group finance team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; and providing other administrative support to group as needed.

Essential Job Duties:

In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor

Perform various administrative, clerical, data collection, data entry, and report writing tasks

Receive direction from immediate supervisor in completing non-routine assignments

Gather statistics and general data; review and combine this information into established reports for use internally

Scan documents and reports as required

May develop new reports or revise existing reports, as Such reports may be in spreadsheet or graphical formats, or narrative-style word processing

May be responsible for verifying data gathered, such as matching supplier invoices against file copies

Distribute reports as directed by immediate supervisor

Originate correspondence and reports not requiring the personal attention of immediate supervisor

Prepare general correspondence and maintains general files

Answer telephone, take and relay messages, screen callers and direct calls accordingly

Receive, sort, and distribute mail

Maintain an organized workspace by keeping documents and supplies properly stored

Contribute to the advancement of department goals through commitment to productive collaboration with all stakeholders.

Perform other responsibilities associated with this position as may be appropriate


Hardware/Software Knowledge

Proficiency in Microsoft Office Suite of software is required

Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required

 Professional Experience Level/Other Qualifications

Good written and oral communication, organizational, and interpersonal skills are required

A working knowledge of TDG policies and procedures is preferred

Self-starter, multi-tasker

Ability to bring assignments to completion independently

Ability to work in a high volume, dynamic team environment

Proven record of accomplishments of office administration

Prolog experience

Flexible attitude to changing conditions

Accountable and dependable to follow through with tasks/project


High school diploma (or equivalent) and three (3) to five (5) years of relevant work experience

Element-Specific Requirements/Notes

May assume other duties as required/needed

May be required to work beyond regular work shift as needed

Maybe required to work various shifts as needed

This position offers a hybrid/telework Telework – Monday and Friday. Onsite – Tuesday, Wednesday and Thursday.

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off. 

Wage Data Per State Requirements:
Hourly rate for this position is $22.00 – $28.00.  The starting rate will be commensurate with skill, education, experience, and working environment.

Work Environment/Physical Demands:
Work Environment

This job operates in a professional office environment and uses standard office equipment such as computers and phones. 


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to sit/ stand for up to 8 hours per day.

Ability to move freely for up to 8 hours per day.

Drug Free Workplace:
E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination.  Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

Please no solicitation of any kind from agencies, staffing, or recruiting firms.

EEO Statement:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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