Summary: The duties of the Administrative Assistant will be to keep official program records and execute policies determined by the supervisor.
Completes agency purchases for all CDS Monarch programs, reconciles expenditures monthly, attends and completes detailed meeting minutes for agency committees and meetings, and uses electronic software systems for the creation of purchase orders and other tasks as needed.
Essential Job Functions: Ensure completion of all administrative record-keeping functions pertinent to agency needs.
Maintain confidentiality of information.
Ensure completion of all typing/filing/correspondence as needed (e.g.
Community Living Departments) using databases, spreadsheets, etc.
Attends and completes meeting minutes for various agency committees and meetings, including agency Operations Meetings, and all other committees as assigned.
Schedule meetings and notifications to all parties.
Manage visitors and meeting attendees.
Serve as a stenographer, as requested at meetings.
Assist supervisor in monitoring and scheduling physical plant repairs upon request.
Forward requests for department needs to appropriate parties, i.e.
IT requests.
Maintains, updates, and distributes agency and program policies and procedures.
Updates and maintains agency phone directories and on-call schedules, residential rosters, yearly documentation, Staff and Clinical Schedules, and any other appropriate schedules/ documentation in reference to the CDS Monarch Programs/ Residential settings Coordinates Travel/ Gatherings for the CDS Monarch Programs Direct preparation and filing of regulatory and billing documents with government agencies to conform to statutes.
Telephone coverage for the front desk as needed.
Provide administrative support to CDS Monarch Departments as needed, including electronic files and network files.
Perform all other duties relevant to the position as requested.
Knowledge, Skills, and Abilities: Strong Organizational Skills Ability to multitask and manage multiple priorities 50 WPM plus computer skills Ability to create and record detailed and professional meeting notes within 1 business day of meetings.
Strong writing skills for professional communication preferred Ability to work independently and motivate others.
Ability to communicate effectively, both orally and in writing.
Education and Experience: High School Diploma or GED equivalent Previous experience as an administrative assistant preferred, minimum of two years Associates or Bachelor’s Degree preferred false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 Physical Requirements/Working Conditions: Sedentary working environment Corporate Qualifications/Expectations: Must be at least 18 years of age Must meet applicable Vehicle Operator Requirements.
Adhere to all CDS Life Transitions, Inc.
and affiliates policies and procedures.
Adhere to the Agency Mission, Vision, Shared Values, and Customer Service Standards.
Attend mandatory education and training modules as scheduled; obtain and maintain required certifications.
Maintain all required certifications/training by State regulations and CDS policy Act as a professional representative of CDS Life Transitions, Inc.
and affiliates in regards to appearance, behavior, temperament, communication, language, and dress.
CDS Life Transitions is an Equal Opportunity Employer, and as such affirms the right of every person to participate in all aspects of employment without regard to gender, race, color, religion, national origin, ancestry, age, marital status, sexual orientation, pregnancy, disability, citizenship, military or veteran status, gender expression and/or identity, or any other status or characteristic protected by federal, state, or local law.