Aon is looking for an Administrative AssistantThe Administrative Assistant (AA) provides administrative support to a team of colleagues within a workgroup, practice area, or client team.
Support ranges from clerical and logistical matters to document production and the effective use of office applications.The AA responds promptly, thoughtfully, and effectively to changing work environments, changing priorities, and new situations.
Additionally, the AA possesses the skills and ability to communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment.
The AA is integral to the efficient workflow within the office environment.This is a hybrid role with 2-3 days in our Chicago, IL officeJob Responsibilities:Coordinate day-to-day activities for the senior executives including phone and email management, meeting logistics, travel arrangements, collection and preparation of materials for meetings, note taking and follow-up communication, etc.Schedules, and coordinates meetings, via Webex Teams or in person securing room reservations and food ordering/delivery, if necessaryActs as a key resource for the team (e.g., independently seeks out answers to questions, takes initiative, leverages network of resources to solve problems)Assists with overflow work from Administrative and Executive AssistantsPrepares and produces presentations and correspondence, graphic presentations, and other documents, including editing for grammar, punctuation, and clarityMaintains files, databases, or SharePoint sites as appropriateUses internal travel tool to research travel options and book travelPrepares and submits expense reportsAssist team with the development and preparation of proposals, meeting materials, and reports including performing research, summarizing information from several sources, and help with special projects as neededPrioritizes work, makes measurable progress on assignments, and delivers quality resultsKeep up-to-date with and support dissemination of the latest internal organizational structure, client account teams/ lists, and team best practicesServes as resource for Aon branding; completes Brand Ambassador certificationOrganizes team building eventsDomestic travel 5% annually for support on events and team meetings (approx.
5-10 days per year), if neededThis list is not all inclusive; other tasks may vary based on business needYou Bring Knowledge and ExpertiseMinimum 5 years of experience.Proficiency with Microsoft Office.High energy, positive attitude, willingness to go the extra mile to ensure success.Easily embraces change, flexible, adapts well to changing priorities.Poise, confidence, and maturity to engage with all levels of management across the firm.Highly organized with ability to prioritize and work on multiple projects at one time.Able to prioritize daily workload, be proactive, and respond to requests promptly.Attentive to details and possess strong follow-up skills.Excellent writing and communication skills.Self-directed and able to anticipate team needs.Excellent communication skills, written and oral.Able to excel in a fast paced, detail-oriented environment.Education:High school diploma or equivalentWe offer youA competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; medical, dental and vision insurance, various types of leaves of absence, paid time off, including sick days and vacation days, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions.
Eligibility for benefits are governed by the applicable plan documents and policies.Our Colleague Experience:From helping clients gain access to capital after natural disasters, to creating access to health care and retirement for millions, Aon colleagues empower results for our clients, communities, and each other every day.
They make a difference, work with the best, own their potential, and value one another.
This is the Aon Colleague Experience, defining what it means to work at Aon and realizing our vision of empowering human and economic possibility.
To learn more visit Aon Colleague Experience.About Aon:Aon plc (NYSE:AON) is a leading global professional services firm providing a broad range of risk, retirement and health solutions.
Our 50,000 colleagues in 120 countries empower results for clients by using proprietary data and analytics to deliver insights that reduce volatility and improve performance.Aon provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, or domestic partner status.
Aon is committed to a diverse workforce and is an affirmative action employer.
People with criminal histories are encouraged to apply.Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
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