Overview
The Sr. Grants Accountant prepares monthly/quarterly/annual, balance sheets, profit and loss statements, grant billings, cost reports, reconciliations, and other financial reports for various federal, state and local grants received by the organization. Responsibilities also include analyzing trends, costs, revenues, financial commitments, and obligations incurred to estimate future revenues and expenses. Reports organization’s finances to management, and offers suggestions about resource utilization, tax strategies, and assumptions underlying budget forecasts. Familiar with a variety of the field’s concepts, practices, and procedures. Assist with granting agency audits, as well as external audit. Additionally, this position will assist the Finance Team in various monthly closing and reporting duties as directed by the Chief Accountant and Corporate Controller.
Responsibilities
Meets monthly/quarterly billing deadlines to ensure maximum reimbursements from granting agencies.
Prepares detail listing of all grants and all required reports including budget amendments to adequately monitor reporting compliance.
Maintains final budget amendment deadlines and meets with directors as necessary to accomplish this task.
Be judgmental in billing line items and show understanding of expense classifications and groupings such that line items are billed according to grant award classification (e.g. bill pager rental to telephone expense and not equipment rental, etc.).
Perform quarterly review of grant billings to ascertain all items were billed and to ascertain that subsequent adjustments or new items posted to general ledger were properly billed.
Provide monthly reports to directors regarding billings status including discrepancies of personnel allocations between ADP and budgets. Follow up on unbilled items through resolution of items not billable and completion of payroll allocation changes
Follow up with granting agencies on payment of delinquent invoices. Establish contact person and alternative contact persons and follow up in writing if necessary until collection is accomplished.
Prepares reports to include spending projections through year end after the sixth and ninth through twelve month to help resolve budget underspending or overruns. Makes recommendations for cost reductions or spending to maximize budget usage.
Performs grant billing/payment reconciliations monthly, in no event less than quarterly in order to alert of payment discrepancies. Must resolve payment discrepancies immediately. In no event should payment discrepancies/shortages be carried on the books without substantial effort documented for such shortages. Process is ongoing.
Update the monthly listing of Schedule of Grants Receivable showing payment status.
Prepare accurate quarterly and annual fiscal reports filed with external granting agencies, ensures reports are filed timely, communicates with Controller when timely submission is not attainable
Continue to foster good working relationships with peers and maintain discretion of financial, particularly, payroll information.
Assist with various month-end closing journal entries, such as grants receivable/revenue for both cost reimbursement and fee-for-service grants, ensures accuracy of journal entries and submits journal entries to accounting manager for timely review.
Assist with annual grant renewals or new funding request, including the preparation budgets and compilation of other information requested from development or other departments.
Assist with monthly closing and reporting across various Finance Department functions as directed. Items assigned may include but are not be limited to, bank reconciliations, monthly roll-forward schedules, additional closing journal entries, various reporting submissions, etc.
Performs other duties as assigned.
Qualifications
A Bachelors degree in accounting or finance or in similar area of specialty required; CPA preferred.
A minimum of 4 years experience working in an accounting department.