ADMINISTRATIVE/RECEPTIONIST/FACILITIES ASSISTANT
Job Summary
The Alcott Center for Mental Health Services, a nonprofit community mental health agency is seeking an organized, motivated and professional candidate for a full-time Administrative Assistant position.
The position provides necessary administrative and facility support to the program(s) and site(s).
Responsibilities
Front desk receptionist duties including managing a multi-line phone system
Scheduling and monitoring physician appointments
– including setting up telehealth appointments
Facilitating reminder/confirmation calls for doctors’ appointments
Coordinating Labs for clients
Obtaining copies of client IDs
Distributing interoffice mail
Ordering office supplies
Regularly assessing building sites for needs
Arranging facility repair estimates and/or repairs/upkeep
Becoming versed in basic security measures, assisting in building & program safety
Providing support to administrative staff for large-scale mailings
Qualifications
· Motivated, a ‘go getter’
· High School Grad or equivalent required
– some college preferred
· Basic computer skills including basic Excel and using telehealth platforms
· General office or transferable experience
· Excellent organizational skills
· Personable and comfortable in outpatient mental health facility environment
· Comfortable running office/client related errands
· Evidence of clear criminal record and proof of valid California Driver’s License
Benefits
This is a full time, 40-hour workweek, 8:30-5pm M, T, W, Fr (agency is open 8:30-8pm on Thursdays).
Includes full Medical, Dental and Vision HMO coverage; 403B plan.
Job Type: Full-time
Job Type: Full-time
Pay: $18.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
No weekends
Education:
High school or equivalent (Preferred)
Experience:
Customer service: 1 year (Preferred)
Computer skills: 1 year (Preferred)
Work Location:
One location
Work Remotely:
No
Work Location: One location