Front Desk Receptionist/Administrative Assistant

ADMINISTRATIVE/RECEPTIONIST/FACILITIES ASSISTANT

Job Summary

The Alcott Center for Mental Health Services, a nonprofit community mental health agency is seeking an organized, motivated and professional candidate for a full-time Administrative Assistant position.

The position provides necessary administrative and facility support to the program(s) and site(s).

Responsibilities

Front desk receptionist duties including managing a multi-line phone system

Scheduling and monitoring physician appointments
– including setting up telehealth appointments

Facilitating reminder/confirmation calls for doctors’ appointments

Coordinating Labs for clients

Obtaining copies of client IDs

Distributing interoffice mail

Ordering office supplies

Regularly assessing building sites for needs

Arranging facility repair estimates and/or repairs/upkeep

Becoming versed in basic security measures, assisting in building & program safety

Providing support to administrative staff for large-scale mailings

Qualifications

· Motivated, a ‘go getter’

· High School Grad or equivalent required
– some college preferred

· Basic computer skills including basic Excel and using telehealth platforms

· General office or transferable experience

· Excellent organizational skills

· Personable and comfortable in outpatient mental health facility environment

· Comfortable running office/client related errands

· Evidence of clear criminal record and proof of valid California Driver’s License

Benefits

This is a full time, 40-hour workweek, 8:30-5pm M, T, W, Fr (agency is open 8:30-8pm on Thursdays).

Includes full Medical, Dental and Vision HMO coverage; 403B plan.

Job Type: Full-time

Job Type: Full-time

Pay: $18.00 per hour

Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
No weekends
Education:
High school or equivalent (Preferred)
Experience:
Customer service: 1 year (Preferred)
Computer skills: 1 year (Preferred)
Work Location:
One location
Work Remotely:
No
Work Location: One location

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