Administrative Assistant/Receptionist
Urgently Hiring
The Breathe Institute is on the forefront of comprehensive treatment in all things breathing, sleeping and general airway management.
We take pride as leaders in not only research, business and all around medical operations, but particularly in patient communication and trust.
Our institution has a variety of providers, ranging from a Sleep Surgeon/ENT, Oral Maxillofacial Surgeon, Pediatric Dentists, Myofunctional Therapists, Physical Therapists, Oral Motor Specialist, and more.
We also have an ever-growing team of Medical Assistants, Operational Managers and are looking to add Dental Assistants and Oral Surgery Assistants to the team as well.
The Breathe Institute is looking to hire a part-time/full-time Administrative Assistant to join the team.
We are on the forefront of comprehensive treatment in all things breathing, sleeping and general airway management.
We take pride as leaders in not only research, business and all around medical operations, but particularly in patient communication and trust.
We hope to invite an individual who appreciates and can be motivated by our philosophy, and similarly, who will inspire our team to continue to excel in the realm of medicine.
We are seeking a hardworking, personable and organized individual who is particularly efficient in note-taking, correspondence writing, record keeping and accounting.
The ideal candidate is quick-thinking, extremely organized and has a naturally high attention to detail.
We are seeking a reliable, motivated candidate with HIPAA training and experience in email correspondence as well as professional phone etiquette.
We aspire to have an individual work in-office approximately 40 hours a week.
Desired availability of the position will require full working hours.
Shifts will include some opening and/or closing times, 8:30 AM-5:00 PM, Monday-Friday.
The main location is in Westwood, Los Angeles, although we ask you to be flexible in commuting to our Calabasas location if needed.
Expectations/Duties:
-Multi-task in coordinating the needs/schedules of and between multiple departments/providers
-Must be technologically-skilled and handle multiple interfaces such as Excel, Word, Canva, Google, and Gmail, or be willing to learn quickly.
-Proficient in handling phone, mail and email correspondence in a professional manner.
-Comforting patients by anticipating anxieties and effectively answering questions
-Maintaining office inventory and equipment by anticipating supply needs and expediting supply orders
-Should be proficient in the English language and typing out dictations in perfect grammar quickly.
-Must have excellent communication skills (verbal and especially written) and be able to relay accurate information to others in a professional and timely manner.
-Specialize in financial and patient-based data entry and analysis.
-Work well with others and share our same positive outlook/energy towards teamwork and overperformance in the workplace.
-Flexible availability and reliable transportation.
-Be well-organized, have great time-management skills and be able to act without guidance.
-Process payments and report charges to our Electronic Medical Record system and internal day sheet
All inquiries respond with a resume and cover letter.
Job Types: Full-time, Part-time
Pay: $19.00
– $23.00 per hour
Experience: Reporting, Financial Accounting, Administrative Tasks, Correspondence Writing.
Location: Los Angeles, CA 90024
License: Would need to have or be willing to obtain CPR Training, First Aid Certification, HIPPA and OSHA training as well as undergo a background check.
Education:
Bachelor’s Degree (preferred, not required)
Setting: Medical
Job Type: Full-time
Pay: $19.00
– $25.00 per hour
Benefits:
Health insurance
Schedule:
8 hour shift
Monday to Friday
COVID-19 considerations:
We are compliant with state and federal regulations for COVID-19.
Education:
High school or equivalent (Preferred)
Experience:
Customer service: 1 year (Preferred)
Work Location: Multiple Locations