JOB SCOPE:
Administer the day-to-day affairs of assigned portfolio of real estate assets for a Santa Monica-based office.
MAJOR JOB DUTIES:
To perform this job successfully, an individual must be able to perform each major duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Conduct physical property inspections for safety, soundness, and cosmetic property inspections a minimum of one time per week (unless directed otherwise) for assigned portfolio;
· Consistently ensure pristine property curb appeal for assigned portfolio;
· Conduct monthly property vacancy inspections, ensuring all vacancies are free of any dirt/debris/hazards (ex. door sweep dirt, water leaks, broken locks/windows/forced entry);
· Ensure vacant utilities are not inadvertently utilized (ex. A/C running, lights on);
· Consistently hold third party property vendors accountable to service performance, at competitive prices;
· Conduct onsite property inspection meetings with vendors, a minimum of two times per year;
· Identify and recommend any operational efficiencies, cost reductions, and leasing improvements for assigned portfolio;
· Conduct on-site Tenant visits, a minimum of two times per year, for all Tenants in assigned portfolio;
· Conduct Tenant Eviction process and/or attend Eviction Court hearings, as directed;
· Conduct monthly lease expiration review and/or negotiations six months property to lease expiration (unless directed otherwise), for all Tenants in assigned portfolio and complete and/or delegate preparation of Lease Amendments;
· Conduct monthly development meetings with your support team;
· Conduct and oversee miscellaneous projects, based on property needs;
· Conduct daily activity planning, daily accountability, and task/workflow management;
· Suggest ideas to make the Property Management department more effective, and ask the following questions: (What are your biggest successes/challenges to day-to-day operations of your portfolio? What procedures need modifications or updates?);
· Abstract new lease documents;
· Supervise and coordinate tenant move-ins and move-outs;
· Manage tenant and vendor insurance compliance program;
· Manage accounts payable and ensure bills are processed by accounting timely and appropriately;
· Manage accounts receivable functions and oversee collections process;
· Prepare monthly budget variance reports;
· Prepare monthly property inspection reports;
· Prepare monthly janitorial vacancy credit reports;
· Prepare annual reconciliation of operating expenses and annual estimates of operating expenses for each asset;
· Other duties as assigned
QUALIFICATIONS:
MINIMUM EDUCATION:
• College degree and California real estate license preferred;
MINIMUM EXPERIENCE AND SKILLS:
· Two to three + years experience in property management;
· RPA® or CPM® designee preferred, or candidate interested in pursuing certification;
· Previous pro-forma budgeting and property reporting experience required;
· Ability to travel between properties as needed and be on-call for after-hours emergencies;
· Outstanding work ethic, detail-orientated, superior organizational, oral, and written communication skills;
· Willingness to take initiative and complete projects independently, in a timely fashion, and without excessive oversight;
· Proficient in AppFolio, Microsoft Office Suite;
· Has a strong understanding of the various types of commercial and residential leases, operating expenses, use restrictions, zoning issues, hazardous waste removal, use permits, and general awareness of industrial, office, and retail properties;
· Ability to distinguish between important and trivial tasks;
· Ability to carry out laser focus concentration on tasks at hand and tune out distractions;
· Ability to carry out time management discipline;
· Must consistently hit goals, timelines, deadlines, and fulfill promises;
· Ability to navigate in systems to find what you want, when you want it, and can quickly locate information needed to support daily activities;
· Highly effective commitment to teamwork;
· Highly effective listening/inquiry mindset;
· Ability to ask qualifying questions, listen to the words, follow directions and not afraid to take on new challenges, keep an open mind, empathize with speaker, provide feedback;
· Highly effective working relationships and connection with other team members;
· Ability to demonstrate high initiative and self-direction;
· Demonstrates intellectual curiosity and invests in personal development;
· Has a willingness to accept feedback to develop performance;
XYZ is more than just a place to work. It’s an organization that values creativity, innovative thinking, and diversity. We offer a great opportunity to work alongside highly intelligent and motivated people in a dynamic environment. XYZ is proud to be an Equal Opportunity Employer, M/F/D/V.
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