Arena is looking to expand the Executive team through the addition of an Executive Assistant and Office Manager.Reporting to the Chief Operating Officer and the Director of Human Resources, the ideal candidate will be dependable, organized, self-motivated, resourceful and have high energy for a fast-paced environment.The candidate will assist the executive team, manage Arena’s Westchester office, and assist with ad hoc projects.ResponsibilitiesSchedulemeetings, book travel and create itinerariesManageconfidential documentation requests Conduct research, prepare presentations and spreadsheets Manage task lists, set calendar reminders, and follow up Organize receipts for expense reports; approve expense reports of others Keep attendance and track PTO Assist with office events Attend, plan and/or conduct development training Review and scan mail to employees Answer incomingcalls using a multi-line phoneGreet guests andset up the conference room for meetingsCommunicate withvendors and other third partiesMonitor buildingevents and have a report with the management officeOrder and keepinventory of office supplies (non-tech)Maintain thekitchen and restock fridge and cabinets Update floor plan Work closelywith IT on onsite tech support Ship packagesvia FedEx, USPS, UPS or Messenger service Assist withpersonal requests (reservations, orders, research, etc)Assist withday-to-day responsibilities and ad hoc projects Requirements 10 years’ experience in an Executive Administrative role Microsoft products, including Excel and PowerPoint Strong attention to detail; must be thorough in notes and record keeping Strong communication skills (verbal and written) Patience and a team player Highly perceptive and adaptable to different situations Reliable and punctual COVID Vaccine Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Training & Development Free Food & Snacks Wellness Resources