Sales Coordinator| Santa Clara Convention Center

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Overview Under general supervision, the Sales Coordinator provides assistance and administrative support to the Senior Sales Manager, Sales Manager and Marketing Manager; assists in coordinating the licensing of space and booking of events for the facility.

Responsibilities Assist Sales Managers in the preparation of event license agreements, contracts and related correspondence; review documents for completeness and accuracy; assist in following up with facility users regarding deposits, insurance and other related license agreement requirements Assist Sales Managers in updating facility user contact and account information, blocking meeting space and other event booking information in the computerized event booking and management system Create and maintain event files; distribute and reconcile all event folders and respective checklists for Sales, Event Services and Finance Departments Run, prepare and distribute weekly reports for department Represent the department at weekly operational meetings Update the event calendar on facitlity website, in-house posters; prepare various reports & correspondence Coordinate client welcome gift program Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service Perform other duties as required Qualifications Knowledge of principles and practices of sales and marketing Knowledge of modern office procedures, methods and related computer equipment; business letter writing and basic report preparation; principles and procedures of record keeping; principles and procedures of financial record keeping and reporting; customer service Minimum of two (2) years of increasingly responsible experience in an adminstrative support position, preferably in a sales capacity at a hotel, convention center or related field Bachelor’s degree from an accredited college or university with major course work in marketing, public relations, business administration, hospitality management or other related field Additional years of experience may be substituted for formal education

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