A Place Called Home has a great opportunity for a passionate and dedicated Scholarship Administration Coordinator to utilize their skills and implement creative ways to support the mission and vision of the organization while making a difference for the youth participating in our programs.
ABOUT US
A Place Called Home is a dynamic, non-profit youth and community center in South Central Los Angeles. APCH provides educational programs, counseling, mentoring, music, dance and art classes, fitness and health and wellness opportunities. As youth participate in our programs, they discover interests and talents and develop a better sense of themselves and their place in the world around them. Our goal is to increase the likelihood that youth will stay in school, pursue higher education, attain viable jobs, and become active community members capable of making positive change in the world in which they live.
Our mission is to serve youth and families directly and the optimal way to do that is in person. The majority of our positions require employees to work onsite at our facilities. We will always comply with or exceed government and public health safety mandates. Our priorities and policies to protect the safety and health of our staff and members may require special protocols on our campus and/or may require us to work remotely on a temporary basis.
APCH COVID-19 Vaccination Policy
A Place Called Home will be mandating COVID-19 vaccines for our staff. Consistent with our mission and values, and the duty to provide and maintain a workplace free of recognized hazards, A Place Called Home (APCH) has adopted this policy to safeguard the health and well-being of our staff and our families, members and their families, volunteers, vendors, and others who spend time on our campus, and the community, from the risks associated with COVID-19. All new hires must provide proof of their first dose of the vaccine on the first day of employment, if not fully vaccinated, and will have 30 days from their date of hire to complete their COVID-19 vaccination and submit proof of completion to the organizations HR department.
How To Apply:
After setting up your account, please ensure to fully complete the application in order to be considered. The application will be considered complete, once you have submitted your resume, cover letter and have signed the application.
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Our commitment to our staff wellness, development and experience:
A Place Called Home is committed to supporting our hard working staff by creating a work environment that builds relationships, careers and experiences through collaboration and transparent communication. We dont just talk the talk but we walk the walk. Below are just some ways in which we support our staff:
Health and Wellness
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HMO & PPO Medical and Dental Plans with APCH covering the majority of the group costs
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25K Basic & Accidental Life Insurance-no cost to the employee
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FSA, DFSA and Supplemental Insurance to support your out of pocket costs
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401K Retirement Plan with employer match
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Generous Time-off: Paid winter break, 2 wellness days, 13 holidays, 2 weeks+ vacation, 88 hours for sick days, Incentive time off opportunities
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Assistance and funds for emergencies
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Employee Assistance program to support your work life balance
Professional Development
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Gallup’s Strengths Assessment for all employees
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Quarterly Employee Training
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Specialized Manager Training
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Leadership Training through our Leaders In Training Program (LIT)
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Professional development support and financial assistance
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CPR & First Aid Training certification
Collaboration
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Employee Engagement Committees: employee recognition, new hire experience, supporting community organizations, creating fun staff events, justice, equity, diversity & inclusion and wellness.
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Monthly Employee Acknowledgment by Colleagues and Supervisors
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Employee Portal – Staff Communication & Resources available at any time
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TouchPoint-Monthly all staff meetings
Job Title: Higher Education Finance Coordinator/Scholarship Administration Coordinator
Department: Teen and Young Adult Services
Reports to: Associate Director of Teen and Young Adult Services
FLSA Status/Hours: 40 hours/week
Position Summary
The Higher Education Finance Coordinator is a detailed-oriented person with a passion to support young people on their path to pursue higher education. The ideal candidate has an aptitude for numbers and spreadsheets, demonstrates strong organizational skills and has a flair for spotting errors and maintaining accurate, updated records.
Under the direction of the Associate Director of Teen & Young Adult Services (AD TYAS), the Higher Education Finance Coordinator ensures scholars of the APCH Shaheen Scholarship Program receive their funds in a timely manner. They are responsible for coordinating the setting of allocations, administering checks, maintaining accurate records, and working alongside APCH members to develop plans to fund their education. This person works collaboratively within the Higher Education team to stay updated of scholar needs, eligibility, and to problem solve if any issues arise, and works with the Accounting and Development teams on alignment. The Higher Education Finance Coordinator is a key resource of the APCH Shaheen Scholarship Program and provides scholars with important information related to FAFSA, the APCH Shaheen Scholarship, and additional scholarship opportunities, while ensuring accuracy within the program budget.
Essential duties and responsibilities:
Scholarship Allocations
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Conduct financial intake meetings with incoming scholars to determine financial need.
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Collect and organize required financial information from all eligible scholars and trainees
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Collaborate with Associate Director to set and track scholarship annual awards for scholars
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With support from Associate Director, maintain the allocations database to log check requests, expenditures, and scholar information
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Assign grants to scholar awards to ensure all funds are allocated appropriately
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Synthetize scholars financial information to support financial projections and analysis of the scholarship program
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Draft and send all award notifications to scholars
Scholarship Check Disbursements
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Administer scholarship check requests with accurate check request cover sheet
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Collaborate with Higher Education team to confirm funding eligibility of scholars
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Collaborate with APCH Accounting team to add scholars to the vendor database, ensure all information is accurate, and to enroll scholars into the ACH payment portal
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Communicate with university/college financial aid office to resolve any discrepancies and/or provide information for the scholars regarding their scholarship award
Monitor Scholarship Expenditures
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Work in collaboration with AD TYAS, APCHs Accounting department, and Development department to prepare, track, and reconcile scholarship program budget on a quarterly basis
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Provide reports on grant balances and expenditures as needed
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Responsible for updating the scholarship expense tracker to accurately reflect outflow
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Monitor and follow up on uncashed/undeposited checks
Scholar & Trainee Support
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Schedule and lead and/or support financial aid workshops for scholars
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Research and share additional outside scholarship opportunities for scholars
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Provide guidance when responding to questions related to financial aid, financial planning, and scholarship awards
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Host workshops for parents to understand the financial and scholarship program processes
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Meet with high school members to discuss questions related to financial aid and funding higher education
Teen & Young Adult Services
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Support TYAS Department events, activities, and initiatives as directed
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Collaborate with the IMPACT team to provide support for Opportunity Youth
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Provide monthly metrics to AD related to the scholarship program
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Support with Programs initiatives, such as Member Touchpoints and Kick Off Events
Other Non-Essential Responsibilities
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Assist with the supervision of members during program hours, special events and field trips
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Support all agency events, such as Thanksgiving and Home for the Holidays
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Serve as a mentor and role model for members
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Attend all required program meetings and events
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Perform other tasks as assigned
The ideal Higher Education Finance Coordinator will be an individual who carries high personal and professional standards, can develop positive working relationships with teen and young adult members, approaches tasks with an attentive, meticulous eye, and can organize complex projects into manageable portions. This individual enjoys working with spreadsheets, large sets of data, and finds meaning in the numbers.
To be successful in this role as Higher Education Finance Coordinator, the candidate will focus on achieving excellence of service and performance in the five core competencies identified by the agency: integrity & trust, adaptability, accountability, learning and development and compassion. As a Higher Education Finance Coordinator the candidate will also be expected to excel in the five Programs competencies of: internal & external collaboration, communication, prioritizing & planning, analytical thinking, work quality & innovation.
The candidate will embrace the APCH culture of a learning organization and strive to constantly improve upon systems and services for the benefit of our employees and our constituents; and will be demonstrably committed to their own ongoing personal and professional development. Our culture encourages individuals to speak up, we respect diversity of thought, and we look to our staff to be candid with concerns and constructive suggestions. Together, we can continue to take APCH to even higher levels of excellence and service to the community.
Technical and Performance Skills
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Excellent Communication Skills
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Professionalism
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Customer Service
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Time Management
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Ability to Multitask
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Flexibility
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Mission-Driven
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Dedicated to excellence
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Detail-Oriented
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Strong Organizational Skills
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Microsoft Office Skills – Experience with Excel Strongly Preferred
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Google Suite Skills
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Bilingual (Spanish/English) Preferred
Education/Training/Experience
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Associates Degree related to education, finance, accounting, public administration, or communications or equivalent experience
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Two years experience working with teen and young adult population
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Familiar with college funding and financial aid
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Experience maintaining financial records
Physical and Mental Demands
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Able to work in a dynamic and high noise level environment typical of a youth center
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Walking, standing required on daily basis
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Sitting and use of hands/vision for computer work for extended periods of time
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Lift up to 25 pounds occasionally
Additional Information
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Able to work well with diverse populations of employees and clients
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Able to work some evenings and/or weekends for department and/or agency events
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Solution-oriented team player who both promotes and practices a growth mindset
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Provides exemplary customer service and welcoming hospitality
A Place Called Home provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including but not limited to pregnancy), gender expression, gender identity or sexual orientation, military and veteran status, medical condition, ancestry, marital status, citizenship national origin, age, physical and/or mental disability or genetics. In addition to federal law requirements, A Place Called Home complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Please let us know if you are an APCH Alumnus
Background screening required