Office Assistant
– Part TimeThe Adrian Dominican Sisters are seeking an organized and detail oriented Office Assistant for their Office Support Services Department.
This is a part time position located on the Motherhouse campus in Adrian, MI.
What you will be doing: This position is responsible for assisting with the daily efficient operation of the Office Support Services Department by operating and maintaining all duplicating/printing machines, copiers, and office equipment.Pay: Non-exempt, Depends on experience.
Hours: Part Time, 20-25 hours per week, Monday
– Friday.Why choose us?Our work place is an amazing atmosphere where you will truly feel like a valued part of the team.We have tons of employee incentives and perks Our Benefit package includes:At a cost to you if you chose
– medical, dental and vision insurance.We pay for: short/long term disability, life insurance, employer paid pension, paid time off, holiday pay, bereavement pay, jury duty pay, competitive wages and yearly pay increases.
Our Management is supportive and thoughtful and will help you develop professionally.
Our campus is a unique environment that you will enjoy with beautiful historic buildings, garden and permaculture areas, walking paths and beautiful grounds to explore on your breaks, an exercise and gym space, art gallery and meditation space, two dining halls with inexpensive home cooked healthy meals, break rooms with food and drinks to purchase.You can grow with us We celebrate every chance we getHalloween costume contests, yearly employee recognition parties/cook outs, spirit week, bake sales, chili cook offs, employee and Sister craft shows, fall family festivals, Christmas celebrations and that is just to name a fewThe Sisters are truly amazing to work for and treat us like familyPrinciple Responsibilities:Successfully operates and maintains the following machines/software:Copy Machines, Laminator, Fax machine, Large paper cutter, Folder, Book stapler, Paper drill, Paper Jogger, Fiery Command Work StationManages production projects under the direction of the supervisor which includes use of the computer network to access correct files and to transfer information to the appropriate copier/printer.Prepares mailings: collates, folds, stuffs envelopes, and applies labels.
Performs general clerical tasks such as, typing, filing, data entry, mail merges and copying.Remains available to assist other offices as time and need permits such as, clerical work and copy set up.Maintains the operations of the department in the absence of the Office Support Services Supervisor.Oversees centralized office supplies and submits supply orders to Supervisor.
This includes tracking inventory in an accurate manner to avoid shortages which could disrupt project deadlines.Maintains an inventory of supplies needed for all campus copiers/printers.
In the absence of the supervisor, troubleshoots copier/printer problems and if necessary, places a service call.Coordinates and works with volunteersServes as a back-up in the mail room, operating the Pitney Bowes mail machine and Smart Mailer software.Qualifications:Education: High School Diploma or GED required.Experience: Experience operating duplicating and printing equipment preferred.Graphic Design background or experience is a plus.Knowledge, Skills, and Abilities: Attention to detail and organizational skills, strong communication skills, both verbal and written.
Experience with Windows/MS Word/ MS Excel/Outlook/Publisher preferred.
Maintaining a high level of confidentiality and ability to set and rearrange priorities.
Portray a welcoming and hospitable attitude, flexibility and adaptability.Other Related Titles: Administrative Assistant, Executive Assistant, Administrative Support, Office Coordinator, Office Administrator, Print Associate, Technology Associate, Customer Service Representative