DESCRIPTION:
Hollywood Presbyterian Medical Center has been caring for the Hollywood community and surrounding areas since 1924. The hospital is committed to serving our local multicultural communities with quality medical and nursing care, with more than 500 physicians representing virtually every specialty.
POSITION SUMMARY:
The Paralegal/Contracts Administrator will report to the General Counsel. The position will be based out of Hollywood, CA.
PRIMARY RESPONSIBILITIES:
- Assist the company’s corporate/general counsel in all aspects of drafting, reviewing and amending a wide variety of contracts, including coordinating with the Senior Leadership Team to ensure company’s contracting processes are followed and that necessary authorizations or signatures are obtained.
- Litigation support, including responding to legal discovery requests from outside counsel and gathering information, producing documents and witnesses.
- Maintain a follow-up system and ensure that deadlines are met for all l itigation and corporate requirements. Compiles data, creates and updates spreadsheets used for tracking of contracts and litigation.
- Assist with filings, applications, and other paperwork needed by regulatory bodies.
- Act as liaison between the legal department and the company’s operating units, administrative and other departments, employees, outside counsel, regulatory agency representatives and other individuals and vendors outside of HPMC in accomplishing departmental and specific project goals.
- Maintain insurance policies, COI’s and completion of all related documents, including renewal applications. Coordinate claims submission as needed .
- Support various ongoing or special legal projects.
- Assist company’s counsel in the implementation and management of compliance, regulatory and legal practices.
- Manage and organize informational documents including contracts, legal reviews, and confidential inter-department files.
- Act as point of contact for departmental tracking of contracts, updates, and more.
- Attends committee and other meetings as assigned; keeps minutes and/or reports as appropriate
- Provide administrative support to company’s General Counsel
Job Requirements:
ESSENTIAL KNOWLEDGE, SKILLS AND EXPERIENCE:
- Bachelor’s Degree from an accredited college or university and paralegal certificate preferred
- Minimum 5 years in a corporate or law firm environment
- Experience with healthcare topics preferred
- Exceptional interpersonal, oral and written communication skills, including a demonstrated ability to work with various functions and levels within an organization
- Ability to prioritize and manage multiple projects simultaneously to complete tasks accurately, on schedule and with minimal supervision; ability to work in a fast-paced environment
- Proficient in Microsoft Office Standard, including Word, Excel, Access, Power Point and Outlook. Need to have working knowledge of databases.
- Ability to think on the spot in a fast paced environment
- Ability to take direction yet work independently and take initiative, self-motivated, flexible and positive
Disclaimer, Compliance and Service Language:
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.
COMPLIANCE & INTEGRITY: Consistently supports compliance and the Hollywood Presbyterian Medical Center’s Code of Conduct by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state and local laws and regulations, accreditation and licensure requirements (if applicable), and Hollywood Presbyterian Medical Center’s policies and procedures.
Models and reinforces ethical behavior in self and others in accordance to the Code of Conduct; adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty; shows consistency in words and actions; follows through on commitments. All Directors, Managers and Supervisors are accountable for communication, implementation, enforcement, monitoring and oversight of compliance policies and practices in their departments.
SERVICE & QUALITY: In addition to defined technical requirements, accountable for consistently demonstrating service behaviors and principles defined by the Hollywood Presbyterian Medical Center, as well as specific departmental/organizational initiatives. Also accountable for consistently demonstrating the knowledge, skills, abilities, and behaviors necessary to provide superior and culturally sensitive service to each other, to our patients, and to purchasers, contracted providers and vendors.
WORKPLACE SAFETY: In addition to defined working conditions and physical requirements, employees are accountable for working safely; following established policies & procedures; utilizing all designated protective personal equipment (PPE) and/or safety equipment assigned for task; and reporting all injuries and hazards to their supervisor immediately. Supervisors and Managers are accountable for ensuring the safety performance of employees; applying consistent practices in compliance with federal, state and local regulations; providing guidance to maintain a safe and healthy work environment.
Hollywood Presbyterian Medical Center is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the Los Angeles Fair Chance Ordinances.