Legal Secretary/Administrative Position
Boutique Los Angeles Land Use Law Firm seeks a Legal Secretary to join its growing team. If you are looking for a unique opportunity to perform a wide variety of tasks with the possibility to further develop your role, this position is for you! The Firm provides large firm quality with a boutique firm approach. This is a fantastic, cohesive environment to work in. The Firm runs a very lean, efficient office supported by its staff, including this position. Ability to work as part of a team is essential.
The position is a blended position with legal secretarial, litigation, and administrative responsibilities that requires someone who is organized, proactive, focused, flexible and willing to wear multiple hats. The position reports to the office manager, however, there is interaction with all members of the Firm. The ability to interact with a variety of personalities is necessary.
Legal Secretarial and Litigation Responsibilities:
* Proof and format real estate documents, including Development Agreements, Easements, Specific Plans, etc.
* Coordinate all phases of preparation, filing and service of court filings
* Proof and format pleadings and finalize tables of authorities and tables of contents
* Conduct legal research, including pulling cases and codes using LexisNexis, California Code Search and other websites
* Cite-check cases and codes
* Coordinate court reporters as needed for court and other hearings, and obtain transcription of court and other hearings, as necessary
* Prepare discovery
* Research, locate and obtain records from the City Planning Department, Building and Safety, City Archives and other sources
* Manage electronic and paper litigation calendars, as well as the calendar for one of the litigation partners
* Prepare and maintain litigation binders, including pleading, cases and codes, discovery, and hearing binders
* Maintain electronic litigation files
* Review City agendas for client-related items and for issues of interest to the Firm
* Schedule CourtCalls
* Other litigation-related assignments
Administrative Responsibilities:
* Enter timekeeper time and costs in TABS3 timekeeping system
* Manage calendars, including scheduling conference calls, meetings, lunches, etc.
* Proof/edit/format varied documents
* Prepare correspondence
* Prepare meeting binders for City Council, Planning Commission and other hearings/meetings
* Answer phones and greet guests, as needed
* Oversee inventory for litigation supplies
* Maintain the Firm EIR and legal libraries
* Assist with maintaining Firm electronic and paper files
* Copy and scan, as requested
* Receive and distribute deliveries
* Prepare conference room for meetings, as needed
* Other office duties, as assigned and needed
Qualifications:
* College degree preferred
* Two years of litigation legal secretarial experience preferred
* Administrative Assistant experience
* Excellent proofreading skills
* Strong organizational skills, interpersonal skills and attention to detail
* Ability to work efficiently and proactively within a team environment, and to follow instructions
* Strong time-management skills and the ability to coordinate multiple tasks concurrently
* Proficiency in Word, Outlook, LexisNexis and Adobe Pro
* Basic Excel and PowerPoint skills
The Firm offers medical, dental and vision insurance upon hire, as well as eligibility to participate in its profit-sharing plan after meeting requirements.
We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.