Job Description:Provide operational expertise for Employment Equity and Compliance Programs strategic initiatives; project support of related compliance and vetting processes.Implement program requirements and work with key stakeholders to create and enhance business processes through continuous improvement initiatives.Ensure compliant policies, procedures and record retention practices; design and deliver presentations to improve quality, efficiency and productivity in support of job responsibilities.Support CHQ Talent Management key stakeholders in the design and delivery of company-wide programs and implementation of strategic priorities related to on-boarding Trade Compliance and Employment Eligibility verification procedures and recordkeeping requirements for the enterprise.Administrator for internal new hire vetting processes to comply with Trade Compliance and employment eligibility verification during on-boarding.Audit procedures and work with segment administrators to address or remediate adverse trends and/or risk areas.Ensure deadlines are met and issues are escalated in a timely manner.Manage compliant recordkeeping; data integrity/consistency between Human Resource Information Systems (HRIS) and the On-Boarding Systems; drive excellence in execution through the design and delivery of weekly, monthly and quarterly statistical performance results from On-Boarding and HRIS audits; impact recruiting assistant efficiency and productivity through timely training updates and process enhancementsDrive excellence in execution through the design and delivery of monthly statistical performance results from HRIS/ATS audits.Collaborate with segment recruiter assistants to drive improvements in efficiency and productivity through training updates; provide information on how to avoid “frequently found data errors,” and implement process improvements.Point of contact for verification information, reporting and questions.Prepare, file, maintain and have access to highly confidential and sensitive information.Organize, maintain and purge records consistent with internal recordkeeping guidelines and government requirements.Conduct research; identify best practices and communicate/inventory tools and resources; create and/or maintain administrative databases and/or SharePoint sites responsive to client needs.Back up contributor of on-boarding vetting policies and procedures; provides orientation facilitator training on program requirements and ensure timely employment vetting as required; review, audit and retain compliant Form I-9s and related records company-wide.Ability to organize and prioritize projects in a fast-paced, deadline-oriented and rapidly changing business environmentAbility to process a high volume of error-free detailed work in a short time frameCustomer service, business professional oriented personSelf-directed team player, willing to take initiative and drive things to closureEducation & Experience:Bachelor’s Degree and a minimum of 2 years of prior related experience or 2 years post-Secondary/ Associates Degree and a minimum of 6 years of prior related experience.
Graduate Degree or equivalent with 0 to 2 years of prior related experience.1 year of experience with HRIS and/or Applicant Tracking System1-3 years’ experience working with Microsoft Office Suite (Outlook, Word, Excel, Power Point; Skype/Lync)Experience with Onboarding Systems or Government requirements for Trade Compliance and/or Form I-9 new hire vetting.Experience working with virtual meeting and training platforms, such as Zoom, Microsoft Teams, WebEx, etc