COLLECTIONS SPECIALISTLocation: Wilmington, CAJob Summary:Employee will be responsible for the management of our corporate spending accounts, which includes the general processing and management of all transactions, providing general support for employee account users, ensuring that all required backup is organized and stored in a timely manner.
Employee will also ensure that all transactions remain within compliance of our internal control policies.
In addition to management of corporate spending accounts, employee will provide clerical support and processing of accounts payable transactions and closing/adjusting entries if needed.Employee’s responsibilities will also include the management and facilitation of collection efforts on all accounts receivable invoices, and communication of communication efforts and statuses to the Management team.
Employee will also perform journal entries, reconciliations as needed for the accounting department.Accounts Payable:Provide expertise in understanding our expense account structure and ensure that charges are coded to correct accounts & projects.Clearly communicate with employees to ensure that they remain within compliance of internal company policies.Process new corporate card orders for employees and provide support for employees with existing cards.Ensure that backup for all corporate account expenditures is accounted for and cleanly organized on our servers.Prepare and distribute reports on all corporate account spending and highlight noteworthy trends.Provide support to employees in the event that issues arise with cards (Reissuing, unlocking, etc.,).Manage our expense reimbursement system, ensuring that requested reimbursements are complicit per IRS guidelines.Sort, code, and match AP invoices to the appropriate cost center, and highlight any unusual or questionable invoice items or prices.Assist in roll out of new reimbursement platform.Perform electronic payments using corporate accounts as needed for Project Management team.Manage and process year-end vendor 1099’s.Accounts Receivable:Prepare and send internal aging reports to management team.
Reports are to be distributed by both manager and service line.Prepare monthly receivable statements to distribute electronically to clients after closing.Gain rapport with clients and perform collection efforts on behalf of the company.Prepare monthly cash forecasts w/ controller for collection efforts to be distributed to President and Senior Management team.Qualifications:3+ years Accounting and expense management experiencePrior experience with processing travel and other reimbursement expenses preferredSage 100 ERP experience would be a plusBachelor’s Degree