The Front Office Coordinator position provides support to all departments in the company by completing a variety of administrative, clerical, reception, and project-based work.
Qualifications Required:
High school diploma and some college-level course work0 – 1 year of experience in a related role
Position-specific Qualifications:Courteous and professional in person and on the phoneDemonstrated aptitude and enthusiasm for learningDemonstrated integrity, flexibility, and collaborative approach to workStrong information-gathering and analysis skillsAble to work occasional evenings and weekendsAble to use basic office equipment such as fax machine, copier, etc.Able to maintain confidential records and informationFamiliar with Microsoft Office Suite applications (Word, Excel, etc.), email, and internet
Additional Qualifications:Strong organizational skills and attention to detailStrong oral and written communication skillsAble to prioritize tasks and meeting deadlines in a fast-paced environmentAble to work in a team-oriented environmentAble to think critically and problem-solveJob Functions and Responsibilities:
Under direct supervision, the Front Office Coordinator performs the following job functions with a focus on one or both of the following areas:
Office Administration:
Performs the following tasks related to office administration:Greets visitors and answers and screens incoming callsReceives, sorts, and routes all incoming mail and deliveriesResponds to inquiries received via phone, mail, and/or email or appropriately routes them to senior Administrative employeesOrganizes and maintains paper and electronic filesPerforms general administrative duties such as copying, faxing, and filingTracks and purchases office and kitchen supplies after receiving purchasing approvalMaintains conference rooms, kitchens, and common areasCoordinates with other administrative staff to ensure reception coverage during vacation, sick leave, and/or meal breaksManages calendar appointments and schedules meetingsAssists other administrative team members with various duties
Special Projects/Research Projects:
Performs the following tasks related to special projects/research projects:Conducts internet research and summarizes findingsInputs, maintains, and verifies accuracy of dataAssists with drafting, formatting, copy-editing, proof-reading, and fact-checking memos, reports, presentations, spreadsheets, and other documentsMeets deadlines and manages tasksAssists with developing and improving company document templatesMay participate in planning company events
In addition, the Front Office Coordinator performs the following responsibilities:Complies with company policies and with applicable laws and regulationsDemonstrates professionalism in the workplacePerforms other duties as assigned
$35,000 – $60,000 a year
This is a part-time, onsite position for our Los Angeles, CA office. The salary range for this position is $35,000 – $60,000. Actual salaries may vary and may be above or below the range based on various factors, including, but not limited to an individual’s assigned office location, experience, and expertise.