Front Desk Coordinator

The Front Desk Coordinator will create a wonderful first impression for members as the first person they interact with. They are responsible for managing our phone lines and moving patients through the intake and checkout process. The Receptionist must ensure that all procedures are closely followed so the medical team can concentrate on the well-being of our patients. They must interact smoothly with all patients and Sollis staff. This position will report into our Practice Manager.

This position is based in Beverly Hills and will work 8a-6p, 3-4 days/week. 

 Specifically, your duties will include:

• Answer the Sollis medical hotline. Direct patients to the correct channels for their medical care, billing questions or other needs
• Prepare new records, files, and maintain records in SalesForce and eClinicalWorks
• Keep entire office space and suites neat and clean, oversee maintenance staff
• Perform administrative duties as needed, especially around inputting  medical information to the proper channels and tech systems
• Distribute mail and handle routine correspondence
• Perform back office duties pertaining to inventory and space management when needed
• Maintain office supplies and ensure the clinic is well stocked
  
• Must be willing to work every weekend

Skills
To be successful in this role, candidates will demonstrate the following:

• Exceptional organizational and interpersonal skills
• Excellent attention to detail and a conscientious personality type
• Excellent communication skills and the ability to work cross-functionally among departments and teams
• Strong database and systems skills, especially with Salesforce and ECW (our electronic health record)
• Ownership and accountability – a “buck stops here” attitude, happy to take ownership for projects and problems and make sure they are executed to the highest standards
• Ability to think and work independently, effectively, and efficiently as if running your own business unit
• Ambitious, strong work ethic, and open to new ideas

Experience
We believe extraordinary people come from a variety of backgrounds, but ideally we would expect that you have: 

• High School Diploma or equivalent required.
• 1-2 years of experience, strongly preferred.
• Excellent administrative background, especially in managing customers on the phone.
• Previous experience in a medical office preferred.
• Customer Services/Hospitality skills/experience.
• Ability to efficiently execute (and often improve) established office routines and policies. 
• Are a rising star, looking for a challenging opportunity to build the operations of a growing business.

Comp & Benefits: 

Our people are our greatest asset so we designed a comprehensive compensation and benefit package that matches. Some of our  offerings include: 

• Competitive salary aligned with your experience
• Excellent benefits, including healthcare, dental, vision
• 401K with matching 3%
• 15 days PTO + 12 federal holidays
• Free Sollis Health membership for you and your family 
• Employee stock options
• Yearly bonus
• Annual continuing education allocations  
• Dedicated, motivated team and chance to be part of a highly ambitious medical startup
• Modern, elegant and high-end work environment
• Flexible schedule