Facilities Coordinator (On-Site) Job ID 133734 Posted 18-Aug-2023 Service line GWS Segment Role type Full-time Areas of Interest Facilities Management Location(s) Los Angeles – California – United States of America CBRE Global Workplace Solutions (GWS) works with clients to make real estate a significant contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, demonstrating the industry’s most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies. About the role The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs. What youll do + Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up to ensure customer satisfaction. + Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. Communicates with technicians and assists management in resolving problems, provides reports on open and checks status with the appropriate technician or vendor. + Maintains files on work orders, proposals, and department files. + Creates vendor files and checks accuracy on completed paperwork submitted by vendors. + Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding. + Assists with the inspections on the facility campus. + Assist with process and procedure training. + Other duties may be assigned. What youll need + High school diploma or general education degree (GED) required. Minimum of two years of related experience and/or training. + Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. + Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. + Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. + Ability to understand and carry out general instructions in standard situations. + Basic skills with Microsoft Office Outlook. + Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more. + Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. + Errors in judgment may cause short-term impact to co-workers and supervisor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. **Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. Why CBRE? CBRE prides itself on its RISE values of Respect, integrity, Service and Excellence. CBRE is the global leader in commercial real estate services and investment. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance. California Residents: CBRE carefully considers multiple factors to determine compensation, including a candidates education, training, and experience. The minimum salary for the Facilities Coordinator position is $50,000 annually ($24.00 an hour) with bonus eligibility and the maximum salary for the Facilities Coordinator position is $55,000 annually ($26.44 an hour) with bonus eligibility. The compensation that is offered to a successful candidate will depend on the candidates skills, qualifications, and experience. CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada). NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter. CBRE GWS CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry’s most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies. Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions) CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)