Job Brief
Reporting directly to the CEO, the Executive Assistant will provide executive support in a one-on-one working relationship.
On a practical level, this means serving as the primary point of contact for internal and external constituencies on all matters regarding the Office of the CEO; liaising with the board of directors and senior management teams; organizing and coordinating executive outreach and external relations efforts; and overseeing special projects.
The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
To do this job well, you must be able to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
You must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and fast-paced.
Roles and Responsibilities Executive Support
Completes a broad variety of administrative tasks for the CEO including:
managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
Plans, coordinates, and ensures the CEO’s schedule is followed and respected.
Assumes the “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office
Communicates directly, and on behalf of the CEO, with Board members and others on matters related to CEO’s business initiatives
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
Determines appropriate course of action, referral, or response
Facilitates smooth communication between the CEO’s office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff
Keeps the CEO well informed of upcoming commitments and responsibilities, following up appropriately.
Acts as a “barometer,” keeping a pulse on issues taking place in the environment and keeping the CEO updated
Builds relationships crucial to the success of the organization and manages a variety of special projects for the CEO, some of which may have an organizational impact
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
Qualifications
Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Excellent interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
Expert-level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Emotional maturity
Highly resourceful team player, with the ability to also be efficient independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
Forward-looking thinker who actively seeks opportunities and proposes solutions
Education and Experience Requirements
Bachelor’s degree required
Strong work tenure: 5 to 10 years of experience supporting C-Level Executives, preferably in a fast-paced environment
Experience and interest in internal and external communications, partnership development, and maintaining effective relations with business partners
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.
Application Deadline: 03/12/2021
Job Type: Full-time
Salary: $55,000.00
– $60,000.00 per year
Benefits:
Paid time off
Schedule:
8 hour shift