If you are interested please apply online and send your resume to NOrozco@mlkch.org
Position Summary
The COO/CNO Executive Assistant provides direct administrative, organizational, and reporting support for the Chief Operating Offer/Chief Nursing Officer at Martin Luther King, Jr. Community Hospital. This position collaborates with other members within the organization to provide information and supporting documents that are consistent with the goals of the organization and that meets the needs of the executive team staff and vendors we work with.
Essential Duties and Responsibilities
- Coordinates activities among various departments at Martin Luther King, Jr. Community Hospital
- Updates policies and procedures as directed
- Provides back-up administrative support as needed to COO/CNO?s Directors
- Coordinates and helps to maintain departmental personnel and payroll records
- Maintains and orders office and computer supplies; vouchers purchases of goods and services
- Develops and maintaining various departmental files as defined
- Maintains departmental accounts and tracks budget activities
- Responsible to keep track of and help Accounts Payable pay vendor invoices
- Maintains the appointment calendar for the COO/CNO and arranges travel for the COO/CNO and rest of staff for conferences and meetings
- Prepares minutes, letters, reports, articles, or other materials of an important or confidential nature from general instructions, or personal knowledge and research
- Coordinates meetings within the office, across the department and in collaboration with our vendors
- Serves as scribe during meetings as requested. Drafts meeting debriefs and distribute to appropriate team members. Follows-up on meeting action items.
- Schedules conference rooms and Go-To meetings
- Receives and/or facilitates telephone calls/messages accurately and in a timely manner
- Creates and formats documents electronically including letters, memos, trip reports, itineraries, status reports, presentations (PowerPoint), spreadsheets (Excel and Visio) and other related documents, Photocopies articles, project materials, and other related paperwork and support documentation
- Responsible for contract management including the drafting, reviewing, and revising contracts, as well as implementing systems and using software designed to ensure accurate tracking and recordkeeping regarding the fulfillment of contractual obligations
Position
Requirements
- Education
- High School Diploma/GED equivalent required or equivalent work experience. Bachelor?s Degree preferred.
- Qualifications/Experience
- Two (2) years experience in office management preferred supporting C-level executive
- Experience working with Microsoft Office programs (Outlook, Word, PowerPoint, and Excel), and Adobe required; experience with Visio preferred.
- Knowledge of accounting processes (billing/bookkeeping and accounts receivable) preferred
- Previous experience in business office operations preferred
- Experience working with materials management team and placing orders for office necessities preferred
- Experience in vendor relations preferred
- Special Skills/Knowledge
- Demonstrated knowledge of common microcomputer applications, such as word processing
- Typing speed 55+ wpm
- Strong organizational skills
- Ability to work under pressure and to maintain efficiency and composure
- Demonstrated commitment to participatory management and a strong service orientation
- Strong interpersonal and communication skills and ability to establish and maintain cooperative and harmonious working relationships