Date Posted:May 18, 2022Department:16001191 LegalShift:Day (United States of America)Shift Length:Hours Per Week:40Union Contract:Non-UnionWeekend Rotation: NoneJob Summary:Provide experienced administrative support at the executive level.
Duties are broad and varied, complex and confidential.
Provide executive level clerical support and calendar management.
Plan and coordinate meetings and conferences.Job Description:Principle ResponsibilitiesProvide administrative support at the executive level.Relieve executive of administrative detail.Manage executive(s) schedule / calendar.Schedule, coordinate, and assist with meeting planning, including Board meetings, committee meetings, conferences, retreats, and presentations.Communicate in person or via email with Board and / or committee members on behalf of the executive.Assure an efficiently operated, customer-focused administration department.May attend meetings and take minutes.May complete and process site license and survey applications.May maintain administrative or site policies and policy database.Provide clerical support at the executive level.Arrange and coordinate travel arrangements.Compose correspondence.Prepare reports.Conduct special projects utilizing a variety of software programs or packages.Manage and prioritize executive and department mail.Monitor and manage department supplies and equipment.May manage invoices and expense reports.May provide support for contracts work including record management.May be responsible for assigned projects including work direction to others and coordination of project timelines.May work with patients / families that call or arrive to see the executive.Act as intermediary or liaison for executive.May assist to assure that questions / concerns are seen through to resolution.May route questions / concerns to others.Other duties as assigned.Job RequirementsHigh School or GED requiredAssociate’s or Vocational degree preferred2 Years experience in administrative or executive support and computer proficiency requiredPhysical DemandsLight Work:Lifting weight Up to 20 lbs.
occasionally, Up to 10 lbs.
frequentlyAdditional Job Description:Candidate will be supporting the VP of Risk and Deputy General Counsel, Director of Risk, Director and Sr.
Associate General Counsel, 3 Sr.
Associate General Counsel and a program manager.This is a hybrid position with a mixture of days on site and days remote depending on business need.