Executive Assistant – Marketing
Our client is seeking an experienced Executive Assistant to join their CMO’s support team.
They will work closely alongside the current EA in their Los Angeles office.
A successful candidate will be self-motivated, team-oriented, proactive, quick-thinking, flexible, able to juggle multiple and diverse responsibilities.
They will need to have a strong emphasis on organization and an unwavering attention to detail at all times.
This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative while sustaining a positive attitude.
Responsibilities :
Maintain calendar for CMO, including scheduling meetings and engagements both internally and externally while simultaneously aligning with CMO’s EA and personal assistant Review, filter, and manage external (first EA will handle internal) speaking opportunities working closely with the PR team on projects to successful completion; this includes but not limited to, communicating directly with external teams, preparing extensive prep documents for CMO, collecting social materials for post-engagement promotion Arrange and coordinate complex and detailed travel arrangements and itineraries, both domestically and internationally Display professionalism in communication with internal and external partners
Requirements :
BA/BS Degree
– 5+ years as an executive assistant supporting a VP or above Prior experience supporting marketing executives (studio/entertainment/ad agency is preferred) Strong written and verbal communication skills and the ability to multi-task Proficiency in Google: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel Ability to be discrete and maintain confidential information Understanding of how to prioritize and respond accordingly Team-player who operates in a fast-paced team-oriented setting Ability to sustain a positive attitude when challenged is a must