Overview
When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.
Responsibilities
As an Executive Assistant with Hines, you will provide advanced administrative support in an assigned area. Responsibilities include, but are not limited to:
* Serve as the administrative support to assigned team members by coordinating, facilitating, recording and communicating their individual, group and company-wide activities.
* Answer phones, forward accurate and detailed messages, facilitate conference calls and, as appropriate, disseminate of general information to callers.
* Coordinate special activities and liaison functions for assigned team members such as travel arrangements, meetings, interviews and conference calls.
* As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts and tables.
* Manage, organize and distribute record drawings and specification binders.
* Assist in preparing presentations.
* Establish and maintain appropriate filing systems, both manual and electronic. May generate confidential files and reports.
* Make arrangements for special and routine meetings and lunches, including coordinating conference space and schedules with other departments.
* Complete special projects to support assigned area.
* Prepare and process expense reports.
* Prepare both internal and external mail. This includes special handling packages, internal/external mailings and mailing lists. Also distribute mail and faxes as needed.
Qualifications
Minimum Requirements include:
* High school diploma or equivalent from an accredited institution.
* Five or more years in an administrative support role in a professional office environment.
* Advanced knowledge of Microsoft Office.
* Demonstrate a strong initiative and customer service orientation.
* Interact with employees, visitors and vendors with poise and diplomacy.
* Demonstrate sound judgement and make independent decisions in routine situations.
* Ability to work in a team environment.
* Maintain strict confidentiality.
Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 240 cities in 27 countries. Hines oversees a portfolio of assets under management valued at approximately $160.9 billion¹, including $81.7 billion in assets under management for which Hines serves as investment manager, and $79.2 billion representing more than 172.9 million square feet of assets for which Hines provides third-party property level services. Historically, Hines has developed, redeveloped or acquired approximately 1,450 properties, totaling over 485 million square feet. The firm has more than 180 developments currently underway around the world. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to ESG, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information. ¹Includes both the global Hines organization as well as RIA AUM as of December 31, 2020.
We are an equal opportunity employer and support workforce diversity.
No calls or emails from third parties at this time please.
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