CalabasasCAJob DescriptionDuties and Responsibilities:Provide the highest level of customer service for both internal and external customersProcess large volumes of domestic invoices in accordance with HFT’s financial controls and policiesMonitor workflow queues and properly resolve items pending resolution or follow-upFacilitate inquiries and workload in the Marketing AP InboxVerify invoices for proper approvals, coding accuracy, and support that meets HFT’s financial controlsPerforms systematic 3-way matching on PO invoices and ensures holds are removed in accordance with policies and management approvalManage invoice discrepanciesPrepare daily payments, send supporting details to management and complete process after receiving management approvalsEnsure that discount suppliers are paid by the discount date so all available discounts are takenConvert suppliers paid by check to electronic payments (ePayables & PayMode-X)Collaborate with various business units to improve operational workflows, streamline processes and generate operational efficienciesPartner with Management to help validate 1099 supplier information throughout the year and ready the system for management to generate the legal formsPartner with Internal Audit to conduct quarterly financial control testing with the goal of 100% pass rateWork with Accounts Payable Supervisor, Manager, and staff members to ensure that department work activities proceed smoothly and resources are allocated as neededAssists Supervisor with uploads inbox, ensuring timely submission and payment in the system, including EDI invoicesAssists Supervisor with facilitating inquiries and workload in the AP inbox.
Assists in the month end close processesDocument existing processes and proceduresAd hoc projects and other related duties as assigned by managerRegular attendance is an essential function of the jobScope (Required):Staff supervision and development – NoDecision making – NoTravel – NoneLocation— Calabasas, CA