Document Specialist II

Cooley LLP is seeking twoindividuals to join us as Document Specialists on our Document Processing team.

We have two schedules available for 4 day work weeks:

Monday 1:30p-12a (PT), Thursday, Friday, Sunday 10:30a-9p (PT)

Sunday 7:30am – 6:00pm (Pacific Time) and Monday, Tuesday, Friday 11:30am – 10:00pm (Pacific Time)

Position summary: Assist the Firm with all document processing needs. The Document Specialist will work together with a team of individuals across multiple locations and shifts in an effort to provide the highest level of customer service and quality. Responsibilities include, but are not limited to the following:

Position responsibilities:

• Create new documents and revise existing documents in Microsoft Word, Excel, PowerPoint, and Visio using scanning, conversion of electronic file or new input typing, or by downloading and reformatting documents from Internet resources such as EDGAR databases
• Reformat existing documents into Cooley templates and standard or custom formats
• Convert documents to Word, Excel, PowerPoint and Visio from a variety of applications and file formats, such as pdf
• Transcribe analog or digital dictation files
• Proofread all edits made or word-for-word for new input, conversion or scan projects for accuracy
• Troubleshoot issues in multiple software applications, including Word, Excel and PowerPoint
• Answer hotline calls, proxy on to user workstations and respond and resolve user document and software issues
• Scan documents
• Create fill-in forms in Acrobat
• Create charts, graphs, tables and spreadsheets as requested
• Use email, including email with multiple attachments
• Transfer documents to/from removable media and secure file transfer platforms
• Conduct Internet, intranet, network and archive searches, as requested
• Download/Save/Print from various Data Sites
• Mark and generate Table of Contents and Table of Authorities (utilizing Best Authority)
• Perform redlines using Litera ChangePro and native Word
• Log work and cost recovery information
• In a backup role to secretaries, maintain Firmwide contacts in Salesforce
• All other duties as assigned or required

Skills & experience:

Required:

• Available to work overtime, as required

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Knowledge of Microsoft Office Suite, iManage, Visio, Acrobat, IntApp, Salesforce, eDictation, Litera ChangePro and scanning software

• Fast and accurate typing
• Previous legal document processing experience

Document Specialist II: Minimum 5 years prior document processing experience with proven software knowledge and document expertise

Competencies:

• Ability to work independently and under pressure in a sedentary manner for long periods of time
• Excellent command of English language
• Ability to interact with team members at all levels in a professional and respectful manner at all times
• Ability to work through complex legal document markups and instructions in a timely and accurate manner
• Ability to prioritize various requests and deadlines simultaneously
• Proven ability to perform complex work in a timely manner and meet strict deadlines
• Exceptional attention to detail
• Familiarity with legal terminology and a variety of document formats used in legal work

Cooley offers a competitive compensation and excellent benefits package. EOE.

Category

Computer User Support Specialists

Experience

5 to 20+ years

Job type

Full time