Company Summary
Join a team that puts its People First! As a member of First American’s family of companies, National Commercial Services provides single-point service for simple to multi-property/multi-state national commercial real estate transactions. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For® list for six consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.Job Summary
Performs administrative tasks to support timely escrow closings and title recordings for transactions ranging from single site to high-liability multi-site commercial real estate transactions. Conducts title research to compiles chain of title. Creates title files and prepares endorsements and supplemental documents. Responsible for all new order entry and fulfillment, paperless file setup, order tracking, invoicing (initial search and all updates), escrow accounting functionality and post-closing functions. Investigates and interprets tax records in order to determine tax liability. Creates title files, documenting all research.
Essential Functions
- Support Closers/Transaction Managers with closing commercial real estate transactions by assisting with administering escrow accounts, making deposits, issuing checks, building and disbursing wires, preparing invoices, routing title comments and underwriting requests, ordering title and tax updates, and assembling and calculating pricing information, recording fees and transfer tax information
- Searches, examines and interprets real estate documents such as deeds, deeds of trust, assignments and reconveyances, subdivision maps, assessor parcel maps, moderately complex metes and bounds legal descriptions, section and lot and block from direct base working directly with title officer, marketing and escrow team
- Uses research to create and maintain files, records and reports
- Audits calculations and legal documents for accuracy
- Communicates recording information and prepares legal property documents such as endorsements and supplementals
- Communicates professionally with all customers
Supervision Received or Extended
- No responsibility for the supervision of others
- Work under close supervision applying well established techniques, procedures or specific standards
- Work is reviewed for soundness of judgment and overall accuracy
Knowledge and Skills/Technology Used
- Strong time management skills
- Proficient in MS Office.
- Familiarity with several office software packages which include word processing, spreadsheets, databases, graphics and desktop publishing applications
- Fluency in company operating systems (i.e., FAST proprietary title and escrow platform)
- Excellent verbal/written communication skills
- Must be able to maintain professionalism and a positive service attitude at all times
- Strong detail orientation
Typical Education
- High School diploma or equivalent; some college preferred
Typical Range of Experience
- 2+ years title industry experience