Overview: Ensures the appropriate, timely and cost-effective procurement of goods and services. The purchasing agent negotiates contracts with vendors, issuing purchase orders for supplies, matching purchase orders with invoices and verifying delivery schedules. Responsibilities:
Manages the requisition to purchase order creation process, including sourcing and price negotiations, ensuring data integrity and policy compliance for non-contract supplies and minor equipment.
Assists customers in purchasing supplies by identifying system standards, engaging key stakeholders on supply options, and/or partnering with preferred vendors to source options.
Utilizes key Supply Chain reports and obtains/analyzes order confirmations and receipts to identify discrepancies (e.g., pricing, UOM, part number, items not received on time, backorders, substitutions).
Acts as primary liaison between requesters and vendors to resolve discrepancies to ensure timely receipt of product.
Coordinates the purchase order return process in COUPA to track return actions and vendor credits requested.
Partners with requesters, vendors, Receiving, and Accounts Payable to ensure credits are received and/or returns are closed.
Participates in Supply Chain and system wide initiatives, including customer rounding, training, and process improvements.
Identifies opportunities for process improvement, takes initiative in problem-solving, and seeks support from appropriate resources as needed.
Runs/reviews reports, including warehouse utility report, critical low report, killed/backorder report, overstock report, voids, and buyer expediting.
Maintains the par levels of storeroom items, including running usage reports.
Practices proper safety techniques in accordance with departmental policies and procedures.
Responsible for the reporting of employee/patient/visitor injuries or accidents, or other safety issues to the supervisor and in the occurrence notification system.
Monitors and ensures compliance with all regulatory requirements, organizational standards, and policies and procedures related to area of responsibility.
Identifies potential risk areas within area of responsibility and supports problem resolution process.
Qualifications:
Bachelors degree in Business Administration, Finance, or related field preferred
2 years experience in supply chain, finance, accounting, or sales
Knowledge buying medical/surgical supplies