Company: KARL STORZ Endoscopy-America, Inc.
(KSEA)
Job Code: 12037
Pay Grade: US-C13
Description
KARL STORZ SE & Co.
KG based in Tuttlingen, Germany, is a family-owned, global company committed to benefiting humanity by advancing medical technology through innovation and education.
For more than 75 years, KARL STORZ has been dedicated to earning its international reputation as a leader that designs, engineers, manufactures, and markets all its products with an emphasis on visionary design, precision craftsmanship, and clinical effectiveness.
Job Summary:
The Associate, Grant Office is an essential team member that will be primarily responsible for coordinating the activities of the Grant Office Program.
In addition, they will support the Medical Affairs Operations and Clinical teams.
Specific responsibilities include administering all requests submitted through the Request Management System (RMS) by coordinating the intake of new medical education grants, sponsorships, and donation requests, preparing the agenda for Grant Committee, processing Letters of Agreements, and monitoring the throughput.
This individual will help support other Medical Affairs programs relating to training, research, & innovation, as time allows.
This position reports directly to the Manager, Grant Office.
Essential Functions:
Associate, Grant Office
Nearly 70%-80% of time will be working with our Grant Office Program, which supports the Core Values of our organization.
This will require a dynamic person who possesses passion for advancing medical education & training when interacting with Clinical Leaders, Teaching Programs, Surgical Societies, Charitable Organizations, and KARL STORZ colleagues.
This person must adhere to the requirements of Federal & State Regulations, KARL STORZ Policies and Grant Committee processes, while maintaining Service Levels on communication.
Manage general inbox for inquiries
Coordinate intake and review of medical education grants, sponsorships, and donation requests
Responsible for monitoring all inquiries or submitted requests
Review requests for accuracy and completion
Follow-up with requestors for missing information
Monitor progress throughout the review process ensuring timely review
Be a strong Compliance advocate to flag any requests requiring further review
Prepares agenda for Grant Committee meeting
Attends all Grant Committee meetings to take notes on decisions and action items
Coordinate decision and agreements with grant recipients
Prepare Letter of Agreements for execution with recipient of each award
Prepare Decline Letter for all requests that are denied
Align with Specialty and Meeting & Conventions team for all equipment loans
Supports inquiries from Legal, Compliance, Internal Audit, Tax, and other groups for documentation and reporting on medical education activities
The remainder of time will be spent contributing to the following areas for the Medical Affairs team.
These activities will require attention to detail, organization skills, and taking initiative.
We are a small but efficient team that touches numerous activities throughout the day.
Medical Affairs Support
Manage general inbox for inquiries
Draft Medical Affairs documentation in adherence to ISO Standards for Quality Management and in alignment with Government Regulations and KARL STORZ Legal & Compliance Policies
Submit payment requests (invoice process)
Ongoing support for the department including but not limited to scheduling, organizing files, calendar management, conference room management, and event management
Program Management Support
Draft Contracts and Letters and route for electronic signature
Order submission
Milestone & Utilization Outreach
Essential Elements:
Reports directly to the Manager, Grant Office
Travel up to 10% to Clinical Training & Innovation Centers, top-tier teaching hospital and medical schools and/or to major medical society’s annual meetings.
Demonstrates strong commitment to process and collaborating with internal and external stakeholders
Ability to present to stakeholders and management team on status of programs both verbal and written.
Critical-thinking ability with a focus on improving processes
Possess exceptional organizational skills and the ability to multi-task
Protects employee and requester confidentiality
Strong listening skills and customer orientation for problem solving
Ability to build relationships, both internally and externally
Qualifications:
A minimum education level of a bachelor’s degree in a related field is preferred
2 to 3 years of professional experience, ideally in healthcare or medical education.
Possess excellent multi-tasking, project management, analytical, and time management skills
Demonstrated strong professional spoken and written skills in communicating with coworkers and investigators in one-on-one, small group, and large group situations
Must have advanced experience with Microsoft Word, Excel, PowerPoint, and SharePoint programs.
Institutional and/or Professional Standards:
Comply with current laws, other regulatory agencies, and institutional and operating systems.
Adheres to all KARL STORZ Policies and Procedures when applicable.
Professional appearance and conduct.
Willingness and ability to problem-solve and participate in decision-making and innovative strategies.
Maintains and acquires up-to-date knowledge to perform job in alignment with industry standards.
Demonstrates knowledge of, and adherence to, departmental policies and procedures, utilizing KSEA resources efficiently.
Completes work assignments in timely and efficient manner.
Participates in various internal and external work groups as required.
Fosters a cooperative environment and works in a collegial fashion with peers in other organizational units.
KARL STORZ reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship.
Additionally, KARL STORZ, through its supervisors, may require an employee to perform duties outside their normal description within the sole discretion of the supervisor.
Employee must comply with all applicable KARL STORZ policies and procedures.
#LI-NM1
Vaccine requirements at KARL STORZ due to COVID-19
KARL STORZ is committed to maintaining a safe work environment for our employees and therefore we require the COVID-19 vaccine for all of our employees unless otherwise due to an underlying medical condition or sincerely held religious beliefs.
During the interview process, we encourage you to ask how COVID-19 may impact the role you are seeking and if you require a reasonable accommodation regarding the vaccine requirement see below on the process for requesting accommodation.
Please click here to learn more about our overall response to COVID-19.
Employee Benefits Program Overview for U.S.
Locations
Medical / Dental / Vision including a state of the art wellness program and pet insurance, too!*
3 weeks’ vacation, 10 holidays plus paid sick time*
401K retirement savings plan providing a match of 60% of the employee’s first 6% contribution
Section 125 Flexible Spending Accounts
Life, STD, LTD & LTC Insurance
Tuition reimbursement of up to $5,250 per year
Fitness reimbursement up to $200 annually
Employee referral program of up to $2,000 per hire
And much more!
Field sales, internships and part-time employees are not eligible except for where required by state law.
Non-employees, including temporary workers and consultants, are not eligible to participate in KARL STORZ benefits program.
KARL STORZ reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship.
Additionally, KARL STORZ, through its supervisors, may require an employee to perform duties outside their normal description within the sole discretion of the supervisor.
Employee must comply will all applicable KARL STORZ policies and procedures.
Equal Employment Opportunity & Reasonable Accommodation Statement
KARL STORZ is committed to creating an inclusive space where employees are valued for their skills and unique experiences.
To achieve this goal, we are committed to diverse voices and all applicants will receive consideration without regard to race, color, sex, national origin, disability, veteran status or any other protected characteristic.
KARL STORZ is also committed to providing reasonable accommodations during our recruitment process.
Should you need assistance or accommodation please email us at TaleoAdministrator@karlstorz.com.
Notice to Employment Agencies
This recruitment assignment is being managed directly by KARL STORZ’s Human Resources team.
Human Resources will reach out to our preferred, contracted agency partners in the rare instance additional talent options are required.
Your respect for this process is appreciated.
KARL STORZ does not accept unsolicited Agency resumes.
Resumes