A well-known bank is in need of an AP Specialist to start in the next 2-3 weeks.
This is an on-site long term freelance role that will go perm / salaried at some point.
SUMMARY The Accounts Payable Specialist is responsible for the preparation, processing and maintenance of the accounts payable records and assisting in the preparation of reports and/or financial statistical information.
RESPONSIBILITIES Perform all responsibilities in accordance with bank Competencies and Information Protection requirements.
Process all accounts payable invoices and payment requests, which includes coding in accordance with chart of accounts, matching invoices to purchase orders, if applicable, verifying and ensuring proper approval, and accumulating source documents for scanning.
Process approved invoices for payment and ensure proper filing of invoices after payments are processed into document system.
Maintains all vendor files and new vendor setup.
Prepare and send year-end IRS 1099-MISC forms in accordance with IRS regulations.
Process all employee expense payment requests and validate compliance with bank travel policies.
Reconcile employee corporate credit card purchases to master billing reviewing, coding and ensuring compliance with company policy.
Reconcile suspense accounts for employee advances and reimbursements.
Prepare reconciliation schedules and analyses for internal month-end reviews and year-end audits by the companys external auditors.
Evaluate opportunities for process improvement and proactively make recommendations to leadership.
Evaluate errors and mistakes, whether internal to the Accounts Payable or not, and recommend process changes to avoid similar mistakes in the future.
Maintain effective communication with all Credit Union employees to ensure coordination and exchange of information for accomplishing Credit Union goals .
For the purpose of attaining Credit Union goals, it is the responsibility of each employee to strive for continuous quality improvement of processes and quality of service to internal and external customers.
Perform other duties as assigned.
QUALIFICATIONS Proficient PC skills (Microsoft Office), with the ability to learn new software.
Excellent analytical and problem solving skills.
Ability to plan, organize and manage multiple tasks in order to meet service level requirements.
Excellent verbal and written skills to effectively communicate in the English language.
Ability to work independently, and as a team member, while using discretion in decision making and sound judgment in problem solving.
Excellent interpersonal skills to ensure issues are handled in a fair, consistent manner.
Customer service oriented e.g.
external vendors, internal customers.
Detail and number oriented, with a high degree of accuracy.
Proficient math skills, including algebra and thorough understanding of fractions and percentages.
Additional hours as necessary to accomplish objectives, goals, and projects.
Sufficient manual dexterity to skillfully operate a variety of standard office equipment.
Associates degree or equivalent work or education experience required.
One to three years of experience in an accounting environment.
Job Type: Contract