Job DescriptionJob Overview:Perform general administrative tasks for the group.
This includes but not limited to conducting research, handling information requests and clerical functions such as preparing correspondence, filing of electronic/paper copies, arranging meetings, answering phones and conference calls.
Will also assist with documentation, report building, database management, and other client based record keeping tasks.
Respond to stand requests from internal or external customers.
Other duties may be required.Key Responsibilities/Accountabilities:Electronic and hard copy filing and file maintenance.Work on monthly/quarterly reports, monthly database upkeep, weekly/monthly recording keeping to support multiple client programsPrinting, copying and scanning of hard copy files.Data entry and validation in electronic databases.Develop and compile weekly reports.Schedule meetings.Maintains and communicates group calendars.Orders departmental supplies.Corresponds with vendors for departmental needs and invoicing.Coordinates/schedules departmental events including catering needs.Meets and escorts visitors.Answers phone calls.Takes messages/meeting minutes.Coordinates building maintenance needs.Other activities as assigned.Maintain mail logAdditional administrative duties as requiredProvide coverage for other administrative personnel including acting as receptionist.Assist with distribution of correspondence/documents from various departments.Basic Qualifications:Works with moderate supervision/guidance.Works on straightforward tasks using established procedures.Proficient in Microsoft Office Suite.Quick learnerBe able to work independentlyStrong attention to detail.Strong proofreading and editing skills.Ability to maintain a high level of confidentiality.Excellent written, verbal and interpersonal skills.What We Do:Whether it’s safeguarding and maintaining critical power infrastructure, helping communities recover from natural disasters, enabling our armed forces and first responders, or transforming landfills into public parks, we go to work each day knowing that we are making an impact on the world.
These are huge responsibilities, and we take them seriously.Thinking differently and challenging the norm is our mandate.
Every day we plan for the unexpected, develop critical insights, and deliver new, creative adaptive solutions.
We do this by leveraging teams that include engineers, scientists, builders, economists, craft professionals, procurement, logistics and process experts.Watch our ” How We Make a Difference ” Video.Who We Are:APTIM specializes in engineering, program management, environmental services, disaster recovery, complex facility maintenance, and construction services.
Serving Government, Oil, Gas, Chemical, Industrial, Commercial, and Power clients, we are your partner and relentless advocate.Additional Job InformationAPTIM strongly recommends, but does not require, that its employees receive vaccination against COVID-19.
We do require employees to provide information about their vaccination status, whether vaccinated or not.