Accounts Payable Specialist Hybrid Schedule
– will need to be local.
Overview Responsible for monitoring and processing payable invoices and other payment requests using ERP Accounts Payable system (SAP experience is preferred) and Coupa procurement system.
Liaise with other sections within Accounts Payable and Accounting to ensure that the required system entries are made and reconciled, to ensure that all payable transactions are timely and accurate.
Apply independent judgment, using department policy as a guide, as to whether invoices / payment requests are to be processed through SAP or Coupa.
Coordinate with other departments, including Procurement, to resolve general ledger (GL) classification questions, receipt of goods documentation, approval issues, and other items pertaining to the correct processing of invoices and payment requests.
Oversee, monitor and be responsible for accurate income tax classification of payments (i.e.
1099 reportable or not) and assist with year-end 1099 process.
Ensure correct sales tax rates are applied on invoices based on state and types of services and correct sales tax amounts are remitted to vendor or directly to the respective state where due.
Core Responsibilities Process outgoing payments in compliance with department and company policies and procedures Perform and monitor daily financial transactions, including verifying, classifying, and recording accounts payable data Verify and investigate discrepancies, by reconciling assigned vendor statements to open payables balances Facilitate payment of invoices due by sending bill reminders and contacting suppliers Assist with preparation of 1099 reports Understand company codes, expense accounts, cost centers, and internal orders Understand compliance issues around accounts payable processes (W-9, sales tax, etc.) Invoice Administration Receive payment requests and invoices and ensure that these are approved as per financial policies and procedures Review all invoices for accuracy and verify invoices against proof of goods / services supplied and posted to correct accounts and cost centers Identify errors in invoices and follow up with user departments for coordination with vendors to resolve invoice discrepancies Ensure invoices relating to contractual payments are as per the agreed terms and conditions Enter & match invoices against purchase orders as applicable Payables Reconciliation Provide periodic review and reconciliation of the general ledger accounts for all payables entries and resolve discrepancies Prepare and record all unrecorded liabilities at the end of the year to ensure that all payables are reconciled Audit and process credit card bills Essential Competencies Professionalism/Personal Accountability, Collaboration and Teamwork, Communication, Flexible and Adapts to Change, Service to Customers and Clients, Ability to use technology and learn new software.
Skill Qualifications Required: Knowledge of basic accounting principles Knowledge of AP and General Ledger principles SAP AP and/or Coupa experience is desirable Accuracy and detail orientation Organizational and coordination skills to support multi-tasking Strong oral and written communication skills Basic analytical and problem-solving skills Systems/Technical Knowledge: SAP Coupa Microsoft Office, including Word and Excel Education and Experience Qualifications Required: Associates Degree in Business or Accounting, or equivalent in experience 2 years experience in the Finance and Accounting functions, with not less than 2 years in a position of similar responsibility Preferred: BS in Accounting or Business Physical Demands Must be able to remain in a stationary position for a majority of the workday For more information please contact Shashank Govardhana at 703-653-0247 or shashank.govardhanaitechsolutions.com Since 1995, iTech Solutions Inc., has been providing IT Consulting and Direct Hire Services to the Insurance, Financial, Communications, Manufacturing and Government sectors with local offices in Connecticut, Minnesota, Colorado, Massachusetts, Tennessee, North Carolina, and New Jersey / Pennsylvania area.
Our recruiting strategy is simple, if you want to find qualified IT professionals then use IT professionals to find them.
So at iTech Solutions, our personnel are all career IT professionals with a wide range of IT experience.
We can honestly say our staff understands the technologies, the complexities of finding and selecting the appropriate personnel and the pressures of running successful IT projects.
Employer will not sponsor applicants for any employment visas, at hiring or in the future, including but not limited to H-1B visas.Corp-to-Corp or subcontract personnel will not be considered for this position.