Need someone in driving distance to Purcellville so they can be in the office as neededMostly remote currently, but we plan to be in person 3 days a week in the near future (and additionally as needed)No security clearance neededWho we work with: Our clients are developers of ideas, companies, people, communities, and vision mapping.
They are extraordinary and have results to show it.
As missional people, they care, sacrifice, and do things that others dream.
As high performers, they are driven to be distinct in who they are and what they do.
There is a growing commitment to build strong and meaningful connections with their most important relationships.
They build profitable teams, companies, and communities.You are the kind of person who:Asks good questions, listens thoughtfully, and finds ways to practically bring ideas to life while executing on them with a high degree of consistency.Has a keen eye for detail, pattern identification, ability to articulate them, and is motivated to create plans that optimize and improve the way things are done.Meeting 100% is the low bar you set for yourself.Has been told that you are too OCD about your attention to detail, yet you know if others would listen to you, you could help make things better.Gets bored easily and is driven to excel because no one can set a standard higher than you do for yourself.Is energized from being around challenge, high energy, change, and creativity and enjoys building structure to capitalize on the ideas and opportunities.Job SummaryThe Administrative Assistant is responsible for providing secretarial and administrative support to the Chief of Staff in a professional and timely manner.
The Administrative Assistant works one-to-one with the Chief of Staff on a wide variety of matters to provide comprehensive administrative support and strategic planning advice to the CEO.
The candidate must be flexible to meet the demands of our growing organization.
The ideal candidate will have a warm and calm disposition, impeccable organizational skills, and prior experience in an administrative role at a startup or other small-scale organization.Duties and Responsibilities:Manage complex scheduling and detailed calendar of CEO, working closely with Chief of Staff to maximize CEO’s efficiency and effectivenessOffer creative solutions to scheduling and meeting planning needs with thorough knowledge of CEO’s priorities and clients in mindMaintain client database and digital filing system to maximize efficiency and create clear communication between team membersAssist Chief of Staff in creating and carrying out efficient systems, processes, and strategies to build a smooth experience internally and externally and elevate CEO’s time and ability to engage in high level workEfficiently and adeptly field incoming requests, feedback, and queries for the CEO quickly and professionally with the strategy and brand of the company at the forefrontArrange meetings and appointments, and provide reminders daily; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacationsArrange CEO travel, hotel and dining as neededTake dictation and meeting minutes, accurately enter notes, and distribute to appropriate partiesMonitor office supply levels, reorder when appropriateMaintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and servicesProduce professional-quality reports, presentations, and briefsManage a daily list/log of all outstanding work to communicate with Chief of Staff and CEOAssemble contracts from pre-build templatesPartner with the Chief of Staff to coordinate and drive eventsRecommend and implement efficiencies for the Chief of Staff and CEORequirements and Qualifications:Confident to listen, speak candidly, assume roles and tasks, and then report back on what happened as well as its impactDiscretion with personal and confidential informationAbility to stay calm and on-task in high-stress situationsBasic bookkeeping and math skillsA home office that is set up to provide focused work and the ability to meet at the headquarters in Purcellville, VA periodically, as neededAble to make professional decisions in a fast-paced environment and own the resultsGoal oriented and organizedAble to multitask, prioritize, and manage time effectivelySelf-motivated and self-directedExcellent verbal and written communication skillsWorking knowledge of various computer programs (experience with Google Apps and CRM’s); proficient computer skills in Microsoft Office Suite (Outlook, OneDrive, Word, PowerPoint, and Excel)Excellent time-management, interpersonal skills, and communication with all stakeholdersA Bachelor’s degree is preferredABBTECH is an EOE/M/F/D/V Employer