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Sr Administrative Assistant


This is a Full-time position in Los Angeles, CA posted April 2, 2021.

What We”re Looking ForHNTB is hiring!

We are seeking a Senior Administrative Assistant in our Ontario, CA office.

This role could potentially also be located in our Los Angeles or Santa Ana office but Ontario is the preference.

This role will help support the Ontario Tunnel Project.Under limited supervision, leverages specialized skills and experience to provide administrative support typically to officers and managers.

Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed.

Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.Primary Focus Will Include: Calendaring and meeting coordination with clients Document editing using advanced skills Document Control Travel Arrangements Expense Reports Preferred Qualifications and Skills: Strong document editing skills using formatting and merging Ability to work with clients and their administrative assistant to coordinate meetings and calendars Ability to maintain confidentiality Planning, time management and organizational skills Ability to balance multiple tasks and changing priorities Attention to detail Demonstrated ability to compose, edit and proof read written documents (routine letters, business correspondence and reports of varying complexity) Previous experience in the A/E/C industry is strongly preferred.

#LI-DG1What You”ll NeedEssential Responsibilities: Maintains multiple calendars and schedules appointments.

Coordinates and schedules meetings and prepares meeting agendas.

Coordinates and arranges the logistics and details of travel and accommodations, and prepares travel itineraries.

Screens incoming calls, emails, letters and visitors.

Answers routine questions and provides information on behalf of the manager.

Sorts and distributes incoming mail and prepares outgoing mail.

Routes or answers routine correspondence not requiring manager”s attention.

Communicates management”s instructions or desires to various individuals and/or departments and initiates follow-up action.

Furnishes and obtains information from other executives or outside representatives as requested.

Prepares reports, gathering and summarizing a variety of data from multiple sources.

Composes and produces a variety of correspondence, reports and presentations under general guidance using the appropriate software for word processing, graphics and spreadsheets.

Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.

Prepares and submits expense reports, ensuring timely processing, supporting documentation and accurate coding of expense items.

May transcribe dictation, often covering subjects of a technical and/or confidential nature.

Performs other duties as assigned.

Minimum Qualifications: High School Diploma/GED or equivalent 4 years related administrative experience Visa sponsorship is not available for this position.EOE including disability and vetAbout UsFor more than a century, HNTB has helped deliver infrastructure solutions that best meet the unique needs of our clients.

With client relationships spanning decades, we understand infrastructure life cycles and have the perspective to solve technical challenges with clarity and imagination.

We are far more than a design firm.

We see and help address far-reaching issues of financing, legislation, design, construction, community outreach and ongoing operations.

As employee-owners committed to the highest levels of performance, we enable clients to achieve their goals and inspiring visions.Just like we are committed to delivering for our clients, HNTB is also committed to delivering for you by offering benefits to protect the health of you and your family, help you balance family and career, and build your savings for retirement.

Learn more by visiting HNTB Total Rewards.HNTB is an Affirmative Action and Equal Opportunity Employer .HNTB does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law.

We will provide reasonable accommodations for qualified individuals with a disability where appropriate.Work AuthorizationIn compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S.

citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S.

law).Verification of employment eligibility will be required at the time of hire.

Visa sponsorship is typically not available for entry level positions.

HNTB participates in E-Verify Know your rights: Right to Work nnby Jobblenn