Great DTLA-based Food & Beverage Manufacturing company is seeking an Sales Administrative Assistant to join their team!!
Responsibilities:
- Process orders and returns. Invoice orders with proper documentation (Purchase Orders, Broker Confirmation, Freight Rates, Proof of Delivery, A/R credit approvals, etc.)
- Understands price contracts, price levels and finished goods product coding and serves as back up for price changes and product catalog online updates
- Contribute to team effort, serves as back up as required for CS department
- Assure the smooth flow of order processing
- Keep Customers, Brokers and Regional Managers informed
- Approves vendor invoices for warehouse charges (transfers)
- Confirm and clarify orders (via customer portal or email), requests freight rates from logistics department as needed
- Maintains Return Authorization (RA) Log to include rebills
- Investigates freight discrepancies on invoices and bills carriers accordingly
- Inquire on order status deliveries with logistics
- Edit price and product codes before entering in the “system’
- Work autonomously and checks work for accuracy
- Processes transfers (over the road) between warehouse locations
- Informs Logistic Departments and offsite warehouses of any order changes
- Manage assigned accounts (internal contact)
- Administrative tasks as assigned
- Transmit customer order acknowledgements, advance ship notices and invoices via portal third party portals
Requirements:
- 3- 5 years of experience in administrative support
- Knowledge of customer charge backs, vendor invoice approval
- Intermediate skills in Microsoft Office
- Great Plains, DOT, EDI experience a plus
- Research and resolution on customer deductions and charge backs
- Experience processing orders in the food industry
- Experience with inventory 3PL
Pay: up to $28/hr DOE and qualifications
Duration: temp-to-hire; possibility to become permanent if contract period goes well!
Hours: M-F 7:30 AM – 4:30 PM
Location: onsite in DTLA
***Please do not apply/inquire unless you are LOCAL TO WEST LOS ANGELES***
We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.