Description AHRC NYC is one of the largest providers of services for children and adults with developmental disabilities in New York City.
Our mission is to advocate for people who are neuro-diverse to lead full and equitable lives.
Come join the company recognized by Forbes as a Best Midsize Employer in America two years in a row, generosity guides us as we honor our legacy and continuously grow through a culture of curiosity, creativity and optimism.
This position involves a variety of routine administrative functions in support of the day-to-day operations of a works unit.
Under direct supervision, the Administrative Operations Assistant performs entry-level administrative activities for a work unit; performs data entry, processes forms and requisitions; maintains recordkeeping; organizes and files information; prepares routine reports and correspondence, responds to requests for information; provides general office assistance, and conducts receptionist duties.
GENERAL RESPONSIBILITIES Perform a wide variety of administrative support activities: open and distribute mail and faxes; type correspondence, screen telephone calls; greet visitors; schedule appointments; order supplies, organize and maintain paper and electronic files; and respond to information requests.
Perform a wide variety of recordkeeping activities: prepare and maintain records, logs and filing system pertaining to area(s) of responsibility, check, verify, and file a variety of materials into appropriate file systems.
May perform a wide variety of operational support activities: record and verify information related to department, programs, attendance, personnel and/or payroll records; receive, review, and verify documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures, prepare and update routine reports and spreadsheets.
May prepare and process invoices in Workplace and reconcile petty cash.
May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality.
Assist other support staff with assigned functions as needed; perform related duties as required.
Qualifications: H.S.
Diploma or G.E.D.
plus 1
– 3 years of related works experience, AA or BA degree plus 6 months to 1 year of related worn experience, or an equivalent combination of education and experience.
Must have basic computer shills including experience with and knowledge of Microsoft Word, Excel, and Outlook.
Must have the ability to input and process information into agency-specific computer databases (e.g.
Ev3, Workplace, Great Plains, CMHC).
Must exhibit good administrative shrills and knowledge of office procedures and practices, filing systems, and proper telephone and e-mail etiquette.
Must have the ability to follow directions and perform a variety of recordkeeping and administrative activities with speed and accuracy.
Must have the ability to understand and carry out a variety of verbal and written instructions.
Good interpersonal and communication skills are required.
Must be able to communicate effectively and tactfully in both verbal and written form.
Must be able to establish and maintain effective working relationships with those contacted in the performance of required duties.
Experience working in a non-traditional workplace, such as one with individuals with developmental disabilities, is preferred.
Qualifications Education Required High School or better Preferred Bachelors or better Associates or better Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information.
41 CFR 60-1.35(c)