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Administrative Assistant (Registrar’s Office)

Amda

This is a Full-time position in Los Angeles, CA posted May 9, 2022.

AMDA College of the Performing Arts is one of the foremost performing arts colleges in the country with campuses in Los Angeles and New York City.

The school offers Bachelor of Fine Arts degree programs in Acting, Musical Theatre, Dance Theatre and Performing Arts as well as two year conservatory programs.

The Administrative Assistant will support the Education Department’s Academic/Registrar’s Office.

A primary responsibility of the Administrative Assistant will be to perform a wide variety of both complex and routine administrative duties instrumental to the department.

As our scope of responsibility continues to grow and new opportunities emerge, being flexible with a can-do attitude is a must to succeed in our continually evolving environment. 
Primary Responsibilities: 
Provide administrative support to Director of Education Services and Registrar
Maintain student database by updating records pertaining to registration and attendance
Assist in monitoring student attendance and advising in regards to maintaining attendance standards
Process and record transcripts requests
Assist with the process of textbook lists/tracking
Support staff in preparing for Registration, Orientation, and Graduation during all semester terms
Maintain academic student files
Perform administrative tasks such as filing, copying, and scanning documents
Order and distribute graduation regalia, Conservatory Certificates and Bachelor of Fine Arts diploma
Schedule student appointments with staff using specified format in Outlook
Use CampusVue to access student data
Collect, organize and compile student forms, date stamp, distribute
Provide customer services to students and parents when needed
Answer incoming phone calls in a prompt and courteous manner
Refer internal and external customers to the appropriate department and individual
Organize and coordinate calendar and schedule supervisors
Qualifications:
Bachelor’s degree in a related field
Must have experience in post secondary college environment and interacting with students
Two to three years office experience
Ability to type 60+ WPM
Ability to handle multifaceted tasks
Great attention to detail
Ability to keep information in confidence as it relates to privacy and FERPA
Strong planner and problem solver who readily adapts to change
Works independently and exceeds expectations
Able to juggle multiple priorities and meet tight deadlines without compromising quality
Excellent interpersonal and communication skills, both oral and written
Capability to effectively handle sensitive and confidential communications and information
Capability to positively interact and effectively communicate with junior and more senior levels of an organization
Demonstration of commitment to the organization and a “can do” attitude
Must have strong experience and be proficient with Microsoft Office proficiency; Word, PowerPoint, Excel
Strong organization and follow-up skills 
Proficient with Microsoft Office Suite
Diversity and Qualifications:

– AMDA is fully committed to diversity, inclusivity, and equity throughout the teaching and learning process.

We encourage applications from individuals who have extensive experience working with students from diverse backgrounds.

–  Successful candidates will have a sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of our students, including disabilities that may affect students’ development and learning styles.

– Members of traditionally underrepresented groups are encouraged to apply.

COVID19 Vaccine Policy:
AMDA has a mandatory COVID-19 vaccine policy for all employees who will be working on campus. 

For information regarding requests for religious or medical accommodations, please contact the Human Resources Department at  LAHumanResources@amda.edu 
AMDA is proud to be an EOE employer M/F/D/V.