Category:: Staff Subscribe:: Locations:: Los Angeles, CA Posted:: Jul 1, 2022 Closes:: Open Until Filled Type:: Full-time Position ID:: 149815 About Mount Saint Mary’s University: Mount Saint Mary’s is the only women’s university in Los Angeles and one of the most diverse in the nation. The University is known nationally for its research on gender equity, its innovative health and science programs, and its commitment to community service. As a leading liberal arts institution, Mount Saint Mary’s provides year-round, flexible and online programs at the undergraduate and graduate level. Weekend, evening and graduate programs are offered to both women and men. Mount alums are engaged, active, global citizens who use their knowledge and skills to better themselves, their communities and the world. [www.msmu.edu](https://www.msmu.edu/) Mount Saint Mary’s University is an equal opportunity employer. The University is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation. We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters. A background check will be required. Applicants must also provide proof of COVID-19 vaccination of condition of employment. Job Description: To provide administrative support to the President and Provost’s office. Duties/Responsibilities: File, fax, copy, scan, mail and manage phone calls. Order office supplies and monitor inventory. Supervise, direct, and train student employees; coordinating appropriate projects. Assist with budgets (process and tracking). Process Dean’s List certificates. Assist with issuance and processing of full-time and part-time contracts. Assist with the issuance and processing of the Program Enhancement Grants and Professional Development Grants. Post and maintain class cancellations. Assist with the distribution of the Board of Trustees mailing. Assist with faculty new hire paper work, faculty unemployment claims, faculty verification of employment. Assist with other support operations as requested and as responsibilities permit. Other Duties and Responsibilities 1. Perform other job-related duties, as assigned. Requirements: Knowledge: Good working knowledge of office environment. Good knowledge of computers and software programs (Microsoft Office) Abilities and Skills: Interact well with co-workers and College community Exercise sound judgment; detail oriented. Good organization and prioritization, oral/written communication and interpersonal skills Ability to manage time well Education: High school diploma or equivalent; Bachelor’s degree preferred Experience: Three years’ secretarial/administrative experience in an office Additional Information: Work Location: Both Chalon Campus (West Los Angeles) and Doheny Campus (Downtown Los Angeles) Start Date: Immediately Applications Deadline: Open until filled The University is committed to recruiting and retaining a diverse student population and workforce as a reflection of our commitment to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives and ways of learning. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. We encourage people of all backgrounds to apply to be a student or to work for the University. Application Instructions: Please submit cover letter and resume.