Abbott is a global healthcare leader that helps people live more fully at all stages of life.
Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines.
Our 113,000 colleagues serve people in more than 160 countries.
JOB DESCRIPTION:Our location in Hollywood, FL currently has an opportunity for an Administrative Assistant II.PRIMARY JOB FUNCTIONWill support 3 people based in the offices Hollywood (Florida): R Director, HR Director and Controller.
Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, processing expense reports, meeting/event planning, creating or modifying business documents, managing correspondence, handling teleconference and mobile phone setups, acting as a liaison for remote access issues.CORE JOB RESPONSIBILITIESAssists department with projects, including basic project management, basic research, and drafting communicationsUses and understands Microsoft Office Suite and other business-specific software, including the document management system, matter management system and internal websites and employee performance management systems (as applicable)Uses intermediate to advanced software skills to perform work assignedCoordinates and maintains departmental files, as assigned, in compliance with corporate and government regulationsCoordinates new employee office set-ups and onboardingFollow established coverage and back-up support plans to ensure departmental and divisional support needs are fulfilledMay train/coordinate work for new administrative assistantsResponsible for compliance with applicable Corporate and Divisional Policies and proceduresMINIMUM QUALIFICATIONSHigh School diplomaMin.
5 years of experience in providing administrative support to leaders at the top level of an organization.Proficient in the use of the Microsoft Office Suite products i.e.
Outlook, Word, Excel, as well as Visio, Photoshop, PowerPoint, Project.
Knowledge of graphics arts programs (i.e.: Quark, PageMaker, a plus).Proficient in the use of general office equipment (e.g.
fax, copier, laptop, telephone, calculator, etc.)Excellent interpersonal, written and verbal communication skills.Demonstrated ability to handle difficult situations and/or communications tactfully and professionally.Able to maintain strict confidentiality.Able to work with people at all levels of the organization.Ability to handle multiple priorities and operate with a sense of urgency as required.Possesses excellent judgment and the initiative to make independent decisions.PREFERRED QUALIFICATIONSExperience working in a broader enterprise/cross-division business unit model preferred.Ability to work in a highly matrixed and geographically diverse business environment.Ability to work within a team and as an individual contributor in a fast-paced, changing environment.Ability to leverage and/or engage others to accomplish projects.Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization.Multitasks, prioritizes and meets deadlines in timely manner.Strong organizational and follow-up skills, as well as attention to detail.Ability to maintain regular and predictable attendance.JOB FAMILY:Administrative Support DIVISION:EPD Established Pharma LOCATION:United States > Hollywood : 4000 Hollywood Boulevard ADDITIONAL LOCATIONS:WORK SHIFT:Standard TRAVEL:No MEDICAL SURVEILLANCE:No SIGNIFICANT WORK ACTIVITIES:Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday) Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.
EEO is the Law link
– English: http://webstorage.abbott.com/common/External/EEO_English.pdf EEO is the Law link
– Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf