ResponsibilitiesBased in downtown Los Angeles, the Administrative Assistant will provide administrative support to a few members on the Opportunities Group.Responsibilities include:Assisting with the processing, review and execution of legal contractsManaging onboarding of e-billing of legal invoices produced within the Opportunities Group and initial processing of such legal invoicesAnswering, screening and managing incoming phone calls, faxes and mail;Drafting correspondence and memos, and assisting in preparing presentations;Reviewing, preparing and managing expense reports;Updating, revising and reviewing the quarterly compliance reports and maintaining the signature requirements;Maintaining the filing system;Printing out various periodicals, articles and online journals and distributing them to the group;Maintaining calendars, scheduling meetings, and conference calls;Handling reception coverage, as needed; andPerforming other administrative tasks as required.QualificationsMinimum 2 years relevant experience, preferably in financial or legal services;Strong working knowledge of Microsoft office suite including Word, Excel, PowerPoint and Outlook; andProven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self initiating other value-added tasks..Personal AttributesOutstanding initiative and a strong work ethic;Responsible with a strong sense of dedication;Possess excellent interpersonal, verbal and written communication skills;Ability to work well under pressure and with time constraints and to adapt to new work requirements or settings as needed;Has outstanding organization skills with high attention-to-detail; andTeam-oriented with strong integrity and professionalism.EducationBachelor”s degree is required.Equal Opportunity Employment PolicyOaktree is committed to diversity and to equal opportunity employment.
Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances.
This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment.This policy applies to all Oaktree applicants, employees, clients, and contractors.
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