Job Description and QualificationsRotoflow™, an Air Products Business, is a growing full-service turbomachinery original equipment manufacturer (OEM) providing a wide range of new equipment solutions and aftermarket services to our customers globally in market segments such as industrial gases, petrochemicals, and hydrocarbons.
Please visit www.rotoflow.com for additional information.We are seeking an Administrative Assistant at our New Equipment turbomachinery headquarters in Bethlehem, Pennsylvania.
This position will provide administrative support to various teams within the business spanning business management, engineering, manufacturing, product development, and business development.
POSITION SUMMARYThis exciting position will provide general administrative support to the Rotoflow New Equipment Group.
This includes meeting and event planning, managing the front desk, administering SharePoint sites and other information channels, maintaining office supply inventory, supporting new employee onboarding, etc.
The incumbent must uphold the company’s environmental, health, and safety philosophy and processes for both the workplace and products.
In addition, the incumbent must foster continuous improvement and ensure a positive work environment for all employees.This position reports to the New Equipment Business Manager.RESPONSIBILITIES:Maintain a strong focus on safety and dedication to the principles of the Air Products Basic Safety Process.
Support safety meetings and supply of safety equipment as needed.
Provide general administrative supportWelcome customers and other guests to RotoflowMaintain meeting rooms and conference room calendarsPurchase office supplies (i.e., paper, toner, coffee) and equipment, keep inventory filled, and process corresponding invoicesPartner with hiring managers to onboard new employeesMaintain organization charts and team distribution listsUpdate team share-sitesOrganize employee communication sessionsAttend staff meetings, issue meeting minutes, and lead action item follow-up Manage multiple calendars via OutlookProcess inbound and outbound mail/FedEx/UPS deliveries including to/from international destinationsSupport new and existing employee office needs (computer, telephone, furniture, etc.)Information Management: Furnish and acquire information of a confidential and sensitive nature as appropriate, or as directed.
Organize and prioritize emails, documents, reports, presentations, SharePoint sites, etc.
Communicate and coordinate with audiences around the globe including executive leaders, management, peers.Manage recurring events including running bi-weekly, monthly, or quarterly reports and distributing them accordingly.Plan and help orchestrate events like quarterly employee meetings, employee celebrations, and customer visits to Rotoflow’s Bethlehem facility.Maintain confidentiality in all aspects of client, staff, and agency information.Facilitate hiring activities including developing positions, communicating with new hires before onboarding, ordering computer and peripheral equipment, organizing travel.Create and modify documents such as work reports, memos, letters, and presentations using Microsoft Office or other programs.Prepare expense reportsManage time corrections of the group in SAP.Travel Management: Schedule/organize global travel itineraries including flights, hotels, transfers.
Prepare/organize visa applications to meet relevant travel deadlines for the Rotoflow New Equipment team.Ability to expand role based on capabilities and demonstrated successDemonstrate effective oral and written communication skills; maintain free and open communication.QUALIFICATIONS:Minimum High school diploma with at least three to five years’ experience.Computer literate.
Strong Microsoft Office knowledge (Word, Excel, PowerPoint, Outlook); SharePoint expertise desired.
Will use Skype, Teams for Business, and Zoom.
SAP experience preferred.Good writing, analytical and problem-solving skills.Knowledge of principles and practices of organization, planning, records management, and general administration.Communicate effectively.Operate standard office equipment, including but not limited to computers, telephone systems, fax, copiers.Follow oral and written instructions.Self-starter who provides regular status updates and notification to requestors of any issues interfering with completion of the task.Excellent attention to detail.Work collaboratively across the business to perform responsibilities with minimum direction from management.A strong safety focus, with a full understanding of the applicability of Government Environment, Health, and Safety (EHS) regulations and the Company’s Global EHS policies and procedures.Positive can-do attitude essential.At Air Products, we work in an environment where diversity is essential, inclusion is our culture, and each person knows they belong and matter.
To learn more, visit About Air Products.We offer a comprehensive benefits package including paid holidays and vacation, affordable medical, dental, life insurance and retirement plans.
You will be eligible for benefits and also be 100% vested in your retirement benefits on your first day of employmentAir Products thanks all applicants in advance for their interest; however, only those applicants who are being considered for an interview, or are currently employed by Air Products, will be contacted.We are an Equal Opportunity Employer (U.S.).
You will receive consideration for employment without regard to race, color, religion, national origin, age, citizenship, gender, marital status, pregnancy, sexual orientation, gender identity and expression, disability, or veteran status.